Office Manager

6 months ago


Kuala Lumpur, Malaysia demant Full time

**About the Role**:
Do you have what it takes to think ahead and make the day run smoothly? Do you excel in planning and have great people skills?

Here is your chance to join a global company that significantly increases people’s quality of life through life-changing hearing healthcare.

**Think ahead and make the day run smoothly**

As our Office Manager and Executive Assistant, your primary role is to administrate and secure the office runs smoothly and to support our General Manager and Management team to succeed.

**Responsibilities**:

- Oversee day-to-day office management and operations
- Arranging various team engagement events throughout the year to help drive staff engagement
- Managing general administrative tasks and ad-hoc initiatives
- Management and procurement of office and pantry supplies and equipment
- Vendor management - managing relationships with vendors, service providers, and landlords
- Preparing budgets and monitoring expenditures across a range of travel, administrative, and office areas
- Assist in the development and implementation of new procedures, including the redesign of workflows/processes based on best practices
- Prepare reports, presentations, and other documents for meetings
- Maintain the General Management’s schedule by planning and scheduling meetings, conferences, teleconferences, travel, and reporting deadlines
- Undertake other duties assigned from time to time

**To qualify for the role**:

- Educational background in office administrative, hospitality, business background or similar
- Minimum of 2 years experience in a similar role
- Possess good organizational and time management skills coupled with strong attention to detail, as well as the ability to keep a good overview when needed. Can you recognise this:

- Always one step ahead in your planning. Able to handle multiple priorities at once and adjust well to shifting demands.
- Passionate about and have strong competencies within administrative tasks
- Thriving in getting things done
- Excellent interpersonal and communication skills
- Resourceful, meticulous, positive, and able to work effectively under pressure to meet tight deadlines.
- You like to work efficiently and in a structured manner. As a person, you are reliable and proactive. You like to be accountable for running the daily functions of a busy office - professionally and personally - as well as collaborating with a team.
- Possesses a can-do attitude
- Excellent communication skills in English (both written and spoken), since English is our corporate language, and you are an advanced user of the Microsoft Office package

**About Us**:
**_ Join an organisation based on trust, openness, and innovation:_****:
We are a great mix of colleagues who enjoy an open and friendly tone as well as a culture of inclusiveness and mutual support, echoing the values found throughout our organization.

**We offer**:

- A job in a growing, international company with good career opportunities
- State of the art technology and work in an exciting industry
- Good work life balance with flexible working conditions
- A culture of teamwork, based on knowledge sharing, professional respect, kindness
- We believe in, and encourage, open and honest communication, and we hope to put a smile on your face every workday
- Trainings, conferences, and the opportunity for self-development
- Hybrid workplace
- Great benefits scheme (including Medical benefits for spouse and kids)
- Be a part of fast-growing global business that offers best in class hearing care to millions of people worldwide



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