Strategic Operations Coordinator

2 weeks ago

Petaling Jaya, Selangor, Malaysia FastLaneRecruit Full time

FastLaneRecruit is seeking a highly skilled and detail-oriented Strategic Operations Coordinator to support our executive team and clients.

We are looking for an exceptional individual who can multitask, prioritize effectively, and communicate seamlessly. If you are organized, tech-savvy, and enjoy handling various administrative tasks, this role may be the perfect fit for you.

About the Job:

We are offering a competitive salary of $55,000 - $65,000 per annum, depending on experience, in addition to flexible working hours and comprehensive benefits package.

Key Responsibilities:
  • Manage and coordinate complex personal and team calendars, scheduling meetings across multiple time zones.
  • Schedule and organize virtual and in-person meetings, preparing agendas and ensuring seamless communication.
  • Conduct research, gather data, and compile reports to support executive decision-making.
  • Receive and handle incoming calls, take detailed notes, and route them as needed.
  • Manage email inboxes, responding to emails, following up on key messages, and forwarding urgent communications.
  • Order office supplies, equipment, or other necessary items for the team and maintain inventory.
  • Input, update, and maintain CRM records and customer information, ensuring data accuracy.
  • Create and send invoices, track expenses, and manage payment records.
  • Perform basic accounting tasks, including tracking expenses and managing bookkeeping activities.
  • Coordinate travel arrangements, including booking flights, accommodations, and transportation.
  • Assist with ongoing projects by tracking progress, maintaining timelines, and ensuring deliverables are met.
  • Handle confidential information with discretion and professionalism.
Requirements:
  • Proven experience as an Executive Assistant or in a similar administrative role.
  • Excellent communication skills, both written and verbal.
  • Strong organizational skills with the ability to multitask and prioritize effectively.
  • Tech-savvy, with proficiency in MS Office, Google Suite, CRM software, and project management tools (e.g., Asana, Trello).
  • Ability to work independently in a remote setting while being self-motivated and results-oriented.
  • High attention to detail and problem-solving skills.
  • Discretion and confidentiality in handling sensitive information.
  • Flexibility to adjust to shifting priorities and schedules.
  • Prior experience in supporting C-level executives is a plus.
Benefits & Perks:
  • Flexible working hours
  • Opportunity to work remotely
  • Comprehensive medical coverage
  • Up to 18 days annual leave plus company holidays
  • Additional personal leaves (Study/Examination, Marriage, Paternity, etc.)
  • Office locations near transport hubs
  • Enjoyable and vibrant workplace atmosphere

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