Executive Support Specialist

11 hours ago


Kuala Lumpur, Kuala Lumpur, Malaysia IFloss Dental Full time
Job Description

This is a key role within our organization, where you will provide high-level administrative support to our CEO. As an Executive Support Specialist, you will be responsible for managing the CEO's complex calendar, prioritizing and coordinating incoming communications, and drafting/editing documents as needed.

The ideal candidate will have excellent organizational skills, attention to detail, and the ability to maintain confidentiality. They will also possess strong communication and interpersonal skills, with the ability to work effectively with senior leaders and other stakeholders.

Key Responsibilities
  • Calendar Management: Manage the CEO's calendar, scheduling appointments, meetings, travel, and events.
  • Communication Coordination: Prioritize and coordinate incoming communications, including emails, calls, and correspondence.
  • Document Preparation: Draft and edit letters, presentations, reports, and other documents as needed.
  • File Management: Maintain confidential files and documents.
  • Research and Analysis: Conduct research and gather information to support decision-making.
Additional Responsibilities
  • Administrative Tasks: Organize meetings and events, handle expense reports, manage office supplies, and maintain filing systems.
  • Project Management: Assist with project coordination and tracking, ensuring deadlines are met.
  • Liaison Role: Act as a liaison between the CEO and internal/external stakeholders.
Requirements
  • Education: Bachelor's degree in Business Administration or related field.
  • Experience: Minimum 1 year of executive support experience.
  • Skills: Excellent organizational, communication, and interpersonal skills.
  • Salary: $60,000 - $80,000 per annum.

We offer a competitive salary, comprehensive benefits package, and opportunities for professional growth and development.



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