Purchasing Assistant

8 hours ago

Hang Tuah Jaya, Malaysia Jues Industry M Sdn Bhd Full time

**Job Summary**:
**Key Responsibilities**:
**1. Purchasing & Procurement**
- To assist develop and implement procurement strategies to optimize cost and efficiency.
- Source, evaluate, and negotiate with suppliers to secure the best quality, pricing, and terms.
- Prepare, issue, and track purchase orders (POs) and supplier contracts.
- Maintain and build strong supplier relationships, ensuring timely deliveries and quality control.
- Ensure compliance with company policies, industry regulations, and digital invoicing requirements.

**2. Inventory & Stock Management**
- Monitor and control inventory levels to prevent shortages or overstocking.
- Implement efficient inventory tracking and management.
- Perform stock audits, cycle counts, and inventory reconciliations.
- Analyze demand trends and forecast future inventory needs.
- Work closely with the warehouse team to ensure proper storage and handling of goods.

**3. Cost Control & Budgeting**
- To assist Manage procurement budgets and identify cost-saving opportunities.
- To assist in Evaluate supplier performance based on cost-effectiveness, quality, and reliability.
- To assist Reduce procurement risks by diversifying suppliers and securing long-term agreements.

**4. E-Invoicing & Compliance with Act 852**
- Ensure all purchase transactions align with **e-invoicing requirements** and local tax regulations.
- Work with finance teams to process e-invoices and maintain accurate digital records.
- Support supplier onboarding for e-invoicing compliance.
- Assist in troubleshooting e-invoicing discrepancies and system updates.
- Must have knowledge of Act 852, if not willingness to learn is required.

**5. Cross-Departmental Coordination**
- Collaborate with finance, operations, and logistics teams to align purchasing with business needs.
- Support production planning by ensuring the availability of required materials.
- Coordinate with sales and customer service teams for stock availability and order fulfillment.

**6. Reporting & Process Improvement**
- Maintain accurate procurement and inventory records.
- Generate reports on purchase history, supplier performance, and inventory levels.
- Continuously improve procurement and inventory processes to enhance efficiency.

**Requirements**:

- Bachelor’s degree in Supply Chain Management, Business Administration, or a related field.
- Minimum **2-3** years of experience in purchasing, procurement, and inventory management.
- **Basic knowledge of e-invoicing** and digital invoicing compliance.
- **Basic knowledge of Act 852**:

- Strong negotiation and contract management skills.
- Knowledge of ERP or inventory management systems.
- Analytical mindset with attention to detail.
- Excellent communication and problem-solving skills.

Pay: RM2,800.00 - RM3,500.00 per month

**Benefits**:

- Additional leave
- Opportunities for promotion
- Professional development

Schedule:

- Fixed shift
- Monday to Friday

Supplemental Pay:

- 13th month salary
- Yearly bonus

**Language**:

- Mandarin (preferred)
- Bahasa (preferred)

Work Location: In person

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