Temporary Executive

JOB PURPOSE The Executive of Student Data Management and Graduation is responsible for assisting the Head of Admissions, Student Data & Graduation, in the management and administration of all Student Data Management and Graduation related matters of the University and College. The Executive also assists the Head to ensure the team achieves the University's goals and objectives. He/She is also responsible to ensure the convocation ceremonies are being coordinated successfully. KEY RESULT AREAS / RESPONSIBILITIES >Assist to organise and coordinate the convocation ceremonies and its processes >Administer data entry and maintain a central record of student information in the systems accurately including but not limited to personal details, identification, correspondences, >Manage and administer conversion process including data entry as per policy and procedure Student Intake Standard >Administer Micro Credential registration including issuance of Letter of Offer, data entry and certificate issuance, qualifications documentation, letter of acceptance, pre-admission tests etc. >Assist in the printing of the certificate and ensuring the accuracy and completeness of the documents. >Assist in scanning and uploading of student admission related documents and certificates into Electronic Document Management System (EDMS) on timely basis. >Develop and maintain document control processes for efficient management and recording for audit purposes and provide ongoing feedback and suggestions that could enhance the work processes. >Any other responsibilities that may be assigned from time to time. MINIMUM ACADEMIC / PROFESSIONAL QUALIFICATION Preferably Bachelor's Degree/ Diploma in a relevant discipline or equivalent. RELATED EXPERIENCE Preferably at least 2 years of working experience, preferably in an educational institution and with admission or event management background. COMPETENCIES (KNOWLEDGE, SKILLS & ABILITIES) >Provision of support in organising and coordinating the convocation event for the University. >Provision of support in admission and student data entry >Results orientation: Demonstrates the drive, passion and commitment to achieving goals and objectives. >Meticulous and attentive to details for accuracy and completeness of data. >Teamwork, collaboration, relationship building & networking: Ability to work effectively, harmoniously, building trust and collaborates to accomplish task, goals and objectives. >Communicating effectively: Ability to communicates effectively in a variety of communication settings & styles in writing or orally in presentations to individuals or groups and getting messages across >Creative thinking & innovation >Planning & organising >Problem solving & decision making >Ability to meet tight deadlines and deal with work pressure. >Provision of other administrative support as and when required COMPETENCIES (BEHAVIOURAL) >Has a strong sense of responsibility >Good team player and flexible >Courteous, calm and focused >Professional appearance and good working attitude >Pro-active, mature and emotionally stable >Ability to maintain absolute confidentiality of student records and data >Willing to work beyond normal working hours, including weekends and public holidays Taylor's University is a leading international University amongst the top 10 Malaysian universities. With an unparalleled for outstanding reputation experience provided to its students, Taylor's University is pioneering an approach to university education which aims to develop the intellectual, physical and emotional capability of its students and make them the first choice for employers of graduates. The University plans to build on its strength to move into the league of top 100 Asian universities. Since its inception in 1969, Taylor's has become one of Malaysia most successful and reputable private high education institutions. Taylor's has continuously provided excellent services for its students in terms of diverse study options, relevant curriculum and teaching methods, ongoing partnerships with leading universities worldwide, strong industry linkages, up-to-date facilities and well-equipped campus. Taylor's University is also a member of Taylor's Education Group which also comprises Taylor's College, Garden International School, Australian International School Malaysia, Taylor's International School KL & Puchong, Nexus International School Putrajaya and Nexus International School Singapore. Bachelor's or Equivalent