Purchasing Admin

**JOB REQUIREMENTS**:

- Minimum qualification degree in related field.
- Good command and written in Mandarin and English.
- Minimum 3 years of industrial purchasing/procurement/sourcing experience.
- Possess own transport
- Good negotiation and sourcing skill.
- Age group 30 up to 50 years old.
- Malaysian citizen.

**JOB DESCRIPTION**:
**Responsibilities as Administrator**:Support office operations and administration such as planning, organizing, and implementing administrative systems.**
- Assist in orienting, training of employees
- Organize, coordinate and arrangement of meeting room/conference rooms whenever there is any visitor.
- Provide historical reference by developing and utilizing filing and retrieval systems.
- Maintaining ISO procedures (SOP) and documentation.
- Maintain professional and technical knowledge by attending in house or external training, seminars, workshops as and when required.
- Analyse current procurement activities and recommends improvement through more efficient procurement methods, quantity discounts, standardization, value analysis and cooperative purchasing.
- Solicit information regarding a variety of commodities by telephone, internet, interview or written requests ensuring cost-effectiveness commensurate with quality.

**Responsibilities as Purchaser**
- Ensure that all purchasing work is in compliance with purchasing procedures.
- Prepare technical specifications for request for proposals, including terms and conditions and evaluation criteria.
- Prepare and develop bid documents and supplier bid lists to obtain competitive quotations on commodities and services.
- Promote Purchasing Department as an effective & resourceful division.
- Upon obtaining PR from requestors, sourcing of 3 to 5 quotations from various suppliers, evaluation of technical specifications, quality, delivery time, price negotiations, preparation of purchase order, compilation of supplier Delivery Order (DO)/Packing List, Invoice, Customs Duties, SST, coordination with courier services, forwarders, local & foreign suppliers and goods delivery.
- Review tenders and purchase award documentation with respect to quality, suitability, delivery and pricing.
- Prepare and maintains accurate records and documentation on all solicitations, responses, purchases, contracts, correspondence and related follow up.
- Expedite outstanding purchase orders to ensure delivery requirements are met.
- Interview current suppliers to improve levels of service and sourcing of new suppliers to develop and establish new sources of supply.
- Collect and submit report statistics to measure commodity and/or supplier performance.
- Q: what kind of information they'll need to gather and report on? Are these reports about supplier performance or how much we're spending?
- Coordinates and resolve problems between PR requestors, sales, project and suppliers.
- Assist in resolving Accounts Payable invoice discrepancies and variances after Accounts Payable make initial inquiry.
- Assist Shipping and Receiving with shipment /transportation related discrepancies and variances.
- Perform other related duties such as special assignments and annual major objectives as required.

**Job Types**: Full-time, Permanent

Pay: RM4,000.00 - RM4,500.00 per month

**Benefits**:

- Opportunities for promotion
- Professional development

Schedule:

- Day shift
- Monday to Friday

Supplemental pay types:

- Performance bonus

**Experience**:

- Buyer/Purchaser: 3 years (preferred)

**Language**:

- Mandarin (preferred)