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HR & Admin Assistant

2 weeks ago

Puchong, Malaysia Mitrajaya Holdings Bhd Full time

**Job Descriptions**:
General
- Implement all policies, activities, procedures, and instructions as relevant and required by the QESH Management System.
- Comply with clients and applicable legal and other requirements.
- Implement plan actions from risks and opportunities assessment.
- Take responsibility and accountability for the prevention of work-related injury and ill health in own specific area of work/responsibilities.
- Assist in follow-through and enforcement of HR policies and procedures.
- Assist to develop an employee-oriented company culture that emphasised quality, continuous improvement, and high performance.

Admin
- Arrange for repair and maintenance of the office premises and equipment, furniture, fitting, etc.
- Conduct regular inspections of the office building for defects to be rectified.
- Schedule and supervise pest control services as and when necessary.
- Coordinate all despatch activities.
- Liaise with Purchasing Department and vendor/suppliers on the required stationery.
- Prepare summary for back charge in accordance with the Purchase Requisition Form and submit to Finance and Accounts Department.
- Ensure that the grocery item department has sufficient stock.

Recruitment
- Prepare a letter of appointment or contract following the procedures.
- Perform post-hiring follow-up to ensure employees have a smooth transition into their jobs and at the same time build good work-relationship between HR and other stakeholders.
- Plan, execute, and follow up on all recruitment activities which include but are not limited to:

- Ensure positions are posted appropriately and all necessary recruiting procedures are properly implemented which results in seamless and smooth human capital acquisition.
- Plan, coordinate and participate in career day activities.
- Implement and maintain internship programs with schools.
- Conduct reference checks.
- Providing tracking reports.
- Assist division in preparing and managing manpower budget.
- Ensure the hiring, development, and promotion of a diverse workforce in a timely manner.
- Building a good work relationship and liaise with the departmental head, recruitment agent, government bodies, and relevant bodies on all recruitment activities.
- Assist in guiding and coaching HR and Admin matters.
- Assist in continuously reviewing and updating existing forms and documentation within the division.
- Assist in planning and implementing projects and programs which will increase and enhance the efficiency and effectiveness of the recruitment system.

**; Requirements: - Job Requirements**:

- A recognized Degree/Diploma in Human Resource Management/its equivalent.
- 1-year relevant working experience. Fresh graduates are encouraged to apply.
- Able to communicate well with all levels of people.
- Aggressive and have a sense of urgency.
- Good writing skills.
- Meticulous, detailed, well organized, and able to work independently to meet deadlines.
- Excellent communication and interpersonal skills.
- Positive attitude and willingness to learn.
- Computer literate.
- Office based. Travel as and when required.