Facilities Coordinator

1 week ago

Petaling Jaya, Malaysia One Complete Solution (M) Sdn Bhd Full time

**Job Purpose**

Responsible to manage the day-to-day operations of the office administrative tasks and HR admin tasks. Required to work closely with the facility management vendor, HRBP and BU Admin & HR on the daily office administrative delivery. This include the ASDC office set up, transition and optimization of office administrative and address the office administration process, need and related issue. Abilities to manage priorities and demands and solve problems, support staff, as well as perform the duties of a supervisor when require.

**Responsibilities**:
1. **Office Administration & Facility Management**
- Responsible for ASDC’s administrative matters and ensuring conducive working environment
- Coordinate with facility management vendor in maintenance, cleaning, security and gardening service ensuring that these are always in operating condition
- Provide administrative support to the Manager and its team when needed
- To act as a backup to the Front Desk Support
- Responsible for the following tasks to ensure new joiners settle into the office smoothly
- Door access system administration
- Stationary distribution
- Assist to reinforce safety & health guidelines for ASDC
- To perform any additional tasks/job function as deemed fit by the Manager

2. **Travel / Business Trip / Business Meeting Arrangement**
- Organization of work permits and visas for business trips with help of business partners
- Handles hotel accommodation, transports and pick-ups of VIP visits to the company and attending to VIP special request
- To provide logístical support such as travel, hotel, appointments and conferences and travel reservations for ASDC
- To assist with the arrangements of food and beverages for internal and external office events and meetings

3. **Procurement / PO / Vendor Management**:

- Responsible for ASDC Purchase Requisition generation, vendor registration and goods receive / delivery order notes
- Manage overall contract performance and ensure adherence to service level agreements by vendors.

4. **HR and personnel management**
- Collaboration in the organization committee to coordination & organization of internal or external programs / activities
- Support new hires orientation and onboarding
- High contribution to overall positive team-spirit & social bonding within ASDC

**Qualifications / Experiences**:
1. Min. 5 years of administrative and facility management support experience with exposure to HR admin administrative support

2. Dedicated, innovative, resourceful, team player and able to work under pressure

3. Foster an efficient, innovative and team-oriented work environment

4. Mature and people oriented.

5. Fluent English, good team player. Mandarin and Malay is a plus.

6. At least Diploma in Business Administration / Management, or a related field

**Job Types**: Full-time, Permanent

Pay: RM3,000.00 - RM3,800.00 per month

**Benefits**:

- Health insurance
- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Petaling Jaya: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Diploma/Advanced Diploma (required)

**Experience**:

- Administrative: 5 years (required)

Expected Start Date: 01/01/2025

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