Clerical Officer
2 days ago
Job Title: Clerical Officer - Administration
ROLE PURPOSE:
▪ Provide effective administration services and support services to ensure
operational efficiency for the department.
▪ Assist in the end-to-end processing and filing of regulatory documents (i.e., scan, record, distribute and compile
respective officers and management of filing)
▪ Assist in maintaining and managing record for filing according to Uniform File Classification (UFC) and the relevant
requirements under the Guideline by Arkib Negara and JHM
▪ Conduct mailing related processes (i.e. collection, distribution and execute out-going mails)
▪ Assist in maintaining proper inventory listing for IT and office equipment
▪ Assist in maintaining staff record at all times including staff movements
▪ Assist in the coordination and management of department budgets, programs and events
▪ Assist in the maintenance of data/information (e.g. regulatees profile) and access management for regulatees,
and published information of regulatees in BNM’s website
▪ Undertake all administrative work as and when requested by Supervisor including ad-hoc tasks (e.g. updating
regulatees contact details, prepare quarterly management dashboard)
▪ Monitor submission of regulatory reports (e.g. Audited Financial Statements, Funds Management Report) and
statistical reports (e.g. STATSmart) via submission channels such as FiBox and KijangNet
▪ Assist in ensuring timely and accurate submission of reports by Reporting Institutions (RIs) through diligent follow
- up and addressing platform login issues
CRITICAL SUCCESS FACTORS:
- Fast learner, resourceful and understand the nature
of business and needs of JPP.
- Fast and efficient services to internal & external
stakeholders
- Effective collaboration with relevant parties such as
JHM, CAS, JKW, DTS, JPS etc.
- Aware of and understand the Bank’s guidelines,
policies and procedures on UFC and Archive
Guideline, IT and HR related matters, regulatory
and statistical reporting matters
- Collaborate with staff within the Unit and the
Supervisor to ensure a high level of teamwork.
KEY CHALLENGES:
- Establishing the role as an effective service provider
- To multitask various admin duties and be able to
prioritise work according to the urgency of work
and deadlines.
- Ensuring that data are updated diligently, timely,
accurately and completely.
- Managing the expectations of internal and
external stakeholders
General Skills:
- Microsoft 365 including Word, Excel & PowerPoint
- Knowledge in Microsoft Access, Adobe Illustrator
& infographic is an advantage
- Office Administration
- Event Management
- Internal Controls
- Cost Management
Qualification/Experience:
Academic qualification: Sijil Pelajaran Malaysia (SPM) or its equivalent
Experience: At least 1 -4 years of working experience in office administration. Experience in document management,
data entry, data mining, Microsoft 365 and possess good communication skills.
Competencies:
- Communication
- Emotional Maturity
- Drive for Excellence
- Teamwork And Co-operation
- Customer Relationships
- Understanding Role of Central Bank
- Problem Solving
- Environmental Awareness
**Job Type**: Contract
Contract length: 12 months
Pay: RM3,200.00 - RM3,800.00 per month
**Benefits**:
- Opportunities for promotion
- Professional development
Work Location: In person
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