Retail Procurement Manager

**Retail Procurement Manager**

**Key Responsibilities**

**1. Category Planning & Procurement Strategy (Convenience + Bookstore Concept)**
- Develop category strategies for both convenience store and bookstore segments, covering FMCG, ready-to-eat food, beverages, daily essentials, stationery, books, and seasonal items.
- Plan purchasing direction based on sales trends, seasonal demands (exam season, back-to-school, festive periods), and customer demographics.
- Adjust category mix according to each store’s community profile to achieve a “localized assortment” strategy.
- Regularly update bestseller lists and eliminate slow-moving items to maintain product freshness and competitiveness.
- Utilize space management techniques to optimize display areas and improve category productivity (e.g., pairing popular books with coffee or snacks for themed displays to increase basket size).
- **Convenience Store**: Responsible for food & beverages (including short shelf-life items), daily essentials, snacks, and other high-frequency items.
- **Bookstore**: Responsible for books (bestsellers, lifestyle, comics, magazines, children’s books) and lifestyle merchandise (stationery, planners, gifts). Emphasis on content appeal and customer experience.

**2. Supplier Development & Management**
- Source and develop suppliers for food, beverages, stationery, publishing houses, and distributors.
- Negotiate with publishers and book agents on wholesale pricing, return policies, and exclusive book deals.
- Evaluate supplier performance in pricing stability, delivery efficiency, and after-sales support.
- Maintain a stable supply chain to ensure smooth daily/weekly replenishment and reduce stock-outs.

**3. Cost Control & Profit Optimization**
- Negotiate for better pricing, rebates, promotional support, and display allowances.
- Analyze gross profit structures across categories such as food, beverages, stationery, and books.
- Manage inventory risks, especially short shelf-life products (convenience store) and slow-moving titles (bookstore).

**4. Replenishment Planning & Inventory Management**
- Plan daily replenishment based on sales data and inventory system updates.
- Set safety stock levels and replenishment cycles to reduce out-of-stock incidents.
- Ensure fast replenishment for high-demand items (exam supplies, bestsellers, seasonal drinks).
- Manage stock obsolescence and develop clearance strategies (discounts, bundle deals, thematic displays).

**5. New Product Development & Market Trend Monitoring**
- Continuously introduce new and relevant products:

- **Convenience Store**: New beverage flavors, trending snacks, healthy foods, fresh daily items.
- **Bookstore**: Bestsellers, trending titles, learning tools, stationery, lifestyle gifts.
- Monitor publishing trends, social media buzz, lifestyle changes, and incorporate popular products quickly.
- Benchmark against competitors such as 7-Eleven, FamilyMart, Popular, Eslite, and online platforms.
- Collaborate with the marketing team for new product displays, seasonal themes, and promotional events.
- Conduct regular market visits to both traditional and modern retailers to optimize product structure.

**6. Quality & Compliance Management**
- Ensure all food products comply with health regulations, labeling standards, and storage requirements.
- Monitor the quality and condition of books, stationery, and printed materials.
- Ensure accuracy in product labels, barcodes, and system entries.

**7. Team Management**
- Lead and supervise procurement assistants and coordinators; assign tasks, provide training, and monitor performance.
- Improve procurement SOPs, including ordering, returns, and supplier reconciliation processes.
- Enhance team capabilities in negotiation, data analysis, and supplier communication.

**8. Cross-Department Collaboration**
- Work closely with the operations team to resolve stock-out issues and address store needs.
- Coordinate with the warehouse team to improve receiving, sorting, and delivery efficiency.
- Collaborate with marketing and merchandising teams on promotional campaigns, themed displays, and bookstore curation.
- Work with finance to verify supplier invoices, pricing accuracy, and cost structures.

**9. Data Analysis & Reporting**
- Monitor category performance for both convenience store and bookstore segments, analyzing sales, gross profit, sell-through, turnover rate, productivity, and average basket size.
- Prepare regular reports including bestseller analysis, slow-moving reports, and price comparison summaries.
- Produce monthly procurement reports, seasonal product reviews, and supplier performance evaluations.

**Requirements**:

- Diploma or Degree in Supply Chain, Business Administration, Marketing, Retail Management, Logistics, or related fields.
- Minimum 3-5 years of experience in retail procurement, preferably in convenience stores, bookstores, supermarkets, FMCG, stationery, or lifestyle merchandise.
- Strong understanding