Administration & Business Coordination Manager

**About us**

ICM GROUP was established in 2011. It has laid out research and development, development of technology park, manufacturing and sales in the fields of semiconductors, smart agriculture, and healthy food. By integrating the technological and industrial resources of China and Malaysia, investing in the construction and operation of technology research and development platforms, e
- commerce trade platforms, financial service platforms and industrial parks, we will promote high-quality cooperation and development of the “Belt and Road” between China and Malaysia.

**About the role**

We are seeking a talented and experienced Business Administrator to join our dynamic team at ICM WOMAI TECHNOLOGY SDN. BHD. in Petaling Jaya, Selangor. In this full-time role, you will be responsible for providing essential administrative and operational support to ensure the smooth running of our business.

**What you'll be doing**

**1. Company Operations Oversight**
- Oversee the company’s overall administrative operations, ensuring a well-managed office environment, efficient workflows, and smooth day-to-day functioning.

**2. Staff Supervision and Team Coordination**
- Supervise and coordinate the performance of all departmental staff, ensuring clear role responsibilities, effective collaboration, and assisting management in optimizing manpower allocation.

**3. Government Compliance & Licensing**
- Regularly update and maintain all company licenses and permits to ensure legal compliance.

**4. Registration and Liaison with Associations/Organizations**
- Manage the company’s registration and record-keeping with various associations, chambers of commerce, and representative bodies.
- Ensure timely and complete submissions, maintaining active and compliant statuses with relevant authorities.

**5. Project Support and Cross-Departmental Coordination**
- Work closely with various project teams to provide administrative support, resource coordination, and operational assistance, ensuring smooth project execution and delivery.

**6. Sales Operations Oversight**
- Assist management in overseeing product sales and market operations, ensuring that activities comply with company policies and industry standards, while providing administrative support as needed.

**7. Business Development & Resource Support**
- Support the identification of potential business opportunities, and collect and organize market data, client information, and project updates.
- Coordinate internal and external communications, and assist in preparing business proposals.
- Provide necessary administrative and documentation support to drive business development and external collaboration.

**What we're looking for**
- Minimum 3 years of experience in a similar administrative or office operations and management role
- Strong organisational and time management skills with the ability to prioritise tasks and meet deadlines
- Adaptable and able to work independently as well as part of a team
- A keen eye for detail and a problem-solving mindset
- Business-minded with good customer service awareness; able to support business growth and project implementation.
- Competent in handling compliance filings and registrations with government or industry bodies.
- Strategic thinker with a results-oriented mindset and a drive for continuous improvement.
- Good command of Mandarin, English, and Malay, with solid written and verbal communication skills.

**What we offer**
- Free parking,
- Maternity leave,
- Medical leave and Medical claim
- 14 days annual leave

**Job Types**: Full-time, Permanent

Pay: RM5,000.00 - RM6,000.00 per month

**Benefits**:

- Free parking
- Maternity leave
- Opportunities for promotion

Schedule:

- Monday to Friday

Expected Start Date: 08/01/2025