Leasing Administration Manager

1 week ago

Petaling Jaya, Malaysia Ikano-Retail Full time

**Company Description**
The IKEA vision is to create a better everyday life for the many people. We do this by offering a wide range of well-designed, functional home furnishing products at prices so low that as many people as possible can afford them. We operate in Singapore, Malaysia and Thailand - and have an ambitious expansion plan to bring a little bit of Sweden to new markets in the region. We are part of the Ikano Group of companies and the only IKEA franchisee owned by the Kamprad family that founded IKEA.

We also develop, own and operate Shopping Centres that are anchored by IKEA and create walkable communities by including residential, office and other types of real estate in our development plans.

We work towards making sustainability a natural part of our everyday work. We are active in our communities, driving and supporting social initiatives that benefit children, women and the environment.

Your assignment
- Leads, coaches and develops a team of co-workers by creating and implementing a structured information flow to achieve alignment in all relevant lease administration processes related topics.
- Ensures efficient and timely lease contracts and other relevant document signing processes.
- Responsible for ensuring process efficiency by regular efficiency analysis of the lease administration and tenant operation processes.
- Responsible for leading tenant coordination processes, guidelines, and manuals to smooth tenants’ opening in the shopping centres.
- Responsible to lead and support design guidelines revision and deliverables.
- Contributes to current/new systems and database development.
- Responsible to guarantee and organise high quality data to support reports and analytics.
- Responsible to ensure governance compliance with the mandatory legislation and internal Ikano rules and regulations
- Prepare, propose and manage the Department travelling an expenses budget
- Responsible for developing, issuing, distributing and implementing instructions and template for development of lease strategies/yearly lease plans/budget and/or any lease development

**Qualifications**
**Profile**:

- Minimum 5 years of experience in the leasing process, focusing on data management, administrative procedures and analytical support.
- Minimum 3 years of managerial experience or sufficient track record of delivering results and demonstrating strong leadership capabilities.
- Strong analytical skills, with proven ability to share insights that drive results and customer value
- Intermediate understanding of the legal legislation related to the shopping centre
- Professional, well-organized, reliable, meticulous and able to discreetly handle confidential and sensitive materials.
- Good fluency in English as a business language (spoken and written)
- Excellent communication and computer skills with good knowledge of using spreadsheets, excel and database software

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