Administrative Coordinator

1 week ago

Port Dickson, Malaysia Hengyuan Refining Company Berhad Full time

**Overview**

**Responsibilities**:

- Provide general administrative support to the department assigned to the Admin Coordinator
- To provide direct support to the Head of Department
- Accountable to manage and process the department invoices. The task are as per below but not limited to:

- Accountable to ensure that the monthly spending via Company Credit Cards are cleared and monitored on a timely basis
- Accountable to provide support on the department’s annual accrual or budget activity
- Act as the Document Controller for the department
- Accountable to manage the team adhoc, weekly and monthly meeting as well as internal training which includes the booking of meeting room, food and beverage
- Responsible of the upkeep of team office infrastructure. Any infrastructure breakdown such as lamp faulty is to be reported immediately via the correct channel
- To be actively involve and support Company Event activities such as AGM / Team Event / Team Away Day / Festive Event
- To support all administrative coordinator activity if they are away (roster will be assigned by the Head of Admin).
- Responsible to ensure that additional checks are done on all invoices. This is to ensure correct cost allocation is done according to the job perform by each contractor
- Responsible to ensure and manage the PO amount raised is sufficient to cover the monthly invoices
- Accountable to ensure that each contractor submits their monthly manpower timesheet to the service provider on timely basis
- Other adhoc general business administrative support which is deemed fit and required by the department with consultation from the Head of Admin

**Requirements**:

- Minimum Diploma in Business Administration, Business Management or equivalent in a relevant field
- Multiple stakeholder management
- Efficient, accurate and timely execution of any task given
- Able to work independently with minimum supervision
- Minimum 5 years working experience as Administrative Coordinator

**Job Types**: Full-time, Contract

Pay: RM3,000.00 - RM5,000.00 per month

**Benefits**:

- Health insurance

**Location**:

- Port Dickson (required)

Work Location: In person

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