Analyst - Manage Hc Inventory

**The Role**:
**Principal Accountabilities and Key Challenges**

**Accounting and Reporting**
- Ensure that all requests are approved, reviewed and updated into system according to agreed timeline.
- Execute and ensure timely completion of all the activities of the Stock Valuation & Margin Segmentation Team including the running of stock valuation programs at month end, which includes FIFO, NRV, CCS, COGS, GINI and GRANI.
- Complete balance sheet recons and update status on a monthly basis in Blackline tool.
- Capture manual journal entries in GSAP R/3.

**HM Settlement**
- Operate Hydrocarbon Management Accounts Payable and Receivable processes
- Ensure that all payments and receipts are made in accordance with relevant contracts.
- Verify Hydrocarbon invoices and sent for further processing. Troubleshoot issues relating to HM payments and receivables.
- Undertake Intercompany payments / receivables specific to HM
- Ensure timely submission of reports or commentaries required for listed companies
- Ensure strict compliance with payment / receipt deadlines.
- Work closely with the HM Contracts and Pricing team, Stock Recording and Reconciliation team, Trading and Supply and the Payment team.
- Prepare manual journal entries in accordance to FCM controls
- Reconciliation of relevant accounts using Blackline tool. Execution RDS / FCM controls per controls role mapping requirements.
- To ensure timely and accurate deliveries of team’s KPIs

**Recording and reconciliation**
- Validate that all movement transactions which have physically taken place have been accurately and completely recorded in the system before stocks are reconciled.
- Validate if discrepancies exist, that they are being investigated and resolved on timely basis.
- Reconcile book vs physical stocks on regular basis, and on time for period end close.
- Obtain and validate the following in Third Party operated depots/Exchange locations/pipelines: Shell daily throughput figures, Gain/loss figures as agreed with 3rd parties, Shell physical stock information for period end stock reconciliation
- Investigate and resolve any discrepancies with figures from 3rd party operated depots, including stock differences outside of tolerance.
- Post any final stock differences within allowed tolerance to the appropriate gain/loss accounts in accordance to the Manual of Authorities (MoA), in compliance with GSAP and SOX 404 guidelines.
- Prepares overview of losses & gains for approval.
- Governance and Assurance_
- Ensure compliance with all Global standards and streamline policies (i.e. OMP policies and IFRS standards)

**Risk Management**
- Identify and understand key components/movements in Inventories GL and key contract details updated in the system (e.g. fixed price/ formula price).
- Do “hands on” to investigate and troubleshoot issues.

**Financial Controls**
- Understand and implement the corresponding financial controls associated with the process to mitigate financial reporting risks.
- Ensure timely storage of evidence on task carried out in Global Records Management System.

**Business Partnering**
- Work closely with the HM Stock Recording team, depot and refinery staff, and Supply Operations.
- Provide information to direct stakeholders timely, accurately, and professionally

**Business Performance Management**
- Identify and assist in developing solutions for issues identified for operating units in scope of role

**Process and Data Management**

**People**
- Escalate when staff backup plan is not workable due to frequent staff turnover, conflicting deadlines, and complexity of tasks
- Provide support to the team on Continuous Improvement projects

**Process**
- Understand the process underlying business implications and its impact on process steps
- Build end-to-end business and process knowledge, as well as market
- and country-specific knowledge of customers
- Manage and meet multiple deadlines
- Ensure tight compliance to key FCM Controls around Group reporting

**Client**
- Establish and maintain good working relations with stakeholders

**Experience and Qualifications required**:

- Strong financial background and understanding of internal controls
- Degree in Finance/Accounting, preferably with professional certification (i.e. ACCA/CIMA/CPA, etc.)
- Minimum 3 years’ experience in any Accounting-related field. (Understanding of SAP is an added advantage)
- Strong adherence to processes, policies, and procedures
- Good problem-solving skills, analytical abilities, and inquisitive mindset
- Excellent communication skills (both written and oral) as well as interpersonal and relationship building skills
- Understanding of product measurement and accounting practices, inventory management, costing and impact on stock valuations is an added advantage
- Capable of working under pressure and highly driven to meet deadlines
- Ability to work independently and as part of a team
- Ability to integrate business and process knowledge
- Willing