CEO Personal Assistant

2 days ago

Ipoh, Malaysia THE HAVEN RESORT Full time

Job Description:

- To act as first of contact dealing with correspondence and phone calls.
- To actively manage and coordinate the diary of the Chief Executive Officer (CEO) by prioritizing and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided.
- Plan and organize travel and accommodation when required.
- To provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages and other administrative tasks as required to support the CEO.
- To service meetings of the Senior Management by drafting and collating papers and reports, preparing manageable agendas, taking minutes and following up on action points.
- To plan and manage key organizational events such as; AGM, Staff and Volunteer conference, Strategy days, Staff briefings and others as required.

Job Experience and Skills:

- Experience of providing high-level administrative support in a senior role.
- Ability to convey information to people clearly and simple way.
- Excellent, administrative skills including the ability to identify administrative needs and develop and maintain appropriate systems to meet them.
- Experience of managing and planning projects, conferences and events.
- Ability to take accurate minutes, including being able to interpret and sum up complex discussions concisely.
- Ability to maintain accuracy and attention to details.
- Excellent interpersonal and communication skills including diplomacy.
- Excellent time management skills with the ability to manage multiple priorities and deadlines.

Personal Qualities:

- The ability to work effectively with colleagues at all levels and a wide range of senior external contacts in a high pressure environments.
- Confident and determined with the ability to work on own initiative and as team member when required.
- Ability to prioritize, meet deadlines and manage the conflicting demands of a busy workload.
- Ability to work flexibly and occasionally out with office hours.

**Job Types**: Full-time, Permanent

Pay: From RM3,000.00 per month

**Benefits**:

- Free parking
- Health insurance
- Maternity leave
- Meal provided
- Opportunities for promotion
- Parental leave
- Professional development

Schedule:

- Day shift
- Fixed shift
- Monday to Friday

Expected Start Date: 12/23/2024

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