Recruitment Program Coordinator

Company Description

Allegis Global Solutions is founded on a culture that is passionate about transforming the way the world acquires talent by delivering client-focused solutions that make a difference for businesses worldwide. From refining how you manage your contingent workforce to strengthening your employer brand to recruit top talent, our integrated talent solutions drive the business results you need.

As an industry leader, we draw upon decades of experience to design innovative tools, products and processes. We develop competitive practices that position organizations for growth and we deliver the insight needed to succeed in today’s global marketplace.

**Job Description**:
The **Recruitment Program Coordinator** will join a fabulous team of professionals working in a fast-paced, process and partnership-driven team environment. They will facilitate and manage various processes (client specific) within the contingent/contract (Haken) worker lifecycle from onboarding, timesheet management, invoicing, and stakeholder management, through to off-boarding. The Recruitment Coordinator also provides first-level customer support to Hiring Managers and Suppliers (Recruitment Agencies).

**Responsibilities include, but are not limited to**:
Offer Management & Onboarding
- Monitor progress and completion of onboarding activities, escalating as needed
- Validate onboarding documents are in line with Global Staff Screening Standards to ensure full compliance and address discrepancies as needed
- Systems updated in real time and without error - ensures all position details are correct and documented in VMS

Worker Management and Governance
- Ensures all assignment data is maintained and updated as needed in VMS (assignment duration, bill rates, locations etc.)
- Work order start date Monitoring and Updating, On-boarding documents uploaded, WO activated.
- Manage work order revisions, extensions and transfer of resources
- Leverages VMS reporting to proactively reach out to Hiring Managers on assignments approaching end dates.
- Support with Service Now requests for ad-hoc enquiries and liaise with relevant stakeholders.

Time & Expense Management
- Ensure all time and expenses are entered and approved by all parties by the Monthly required deadline
- 100% Supplier timesheets submitted - this is the goal

Offboarding
- Manage offboarding activities to ensure data quality is reflected in Fieldglass or Beeline (VMS = Vendor Management System).

**Qualifications**:

- 1-2 years in recruitment, staffing, administration/HR/recruitment coordination, facilitator of vendor management processes, and/or MSP experience. Those with administration/customer service experience who can read, write and speak in Japanese - at JLPT N1/N2 level (and English), looking to get into HR/recruitment will also be considered
- Excellent analytical and problem-solving skills
- A meticulous eye for detail, organized, with proof of execution and great stakeholder management capabilities
- Excellent documentation and follow-up skills
- Strong determination to impact performance
- Time management, self-motivated and perseverance
- Excellent customer service skills with an aptitude for administration and support
- Excellent verbal and written communication skills
- Someone who is determined & outgoing, yet professional, curious by nature, and processes driven, yet understands the importance of adding value and partnership in HR/recruitment
- Bachelor’s degree
- MS Office/Tools - intermediate to advanced skills
- VMS or related systems/tools or someone who is an efficient learner and quick to pick up technologies, resources, and processes.

Additional Information

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