Admin Assistant

1 week ago

Kampar, Malaysia Pmc Facilities @ Real Estate Sdn Bhd Full time

**Responsibilities**:

- Administrative assistants perform administrative and office support for supervisors. They perform a variety of tasks, such as answering telephone calls, receiving and directing visitors, ordering office supplies, maintaining the office facilities running smoothly, and ensuring that equipment and appliances work properly.
- Requirements:
- Good Command of written and spoken English & Bahasa Malaysia
- Experience liaising with services providers and vendors
- Good Interpersonal and communication skills
- Sound knowledge in Microsoft Excel & Microsoft Word
- Very organised and structured
- Job Responsibilities:

- 1. In charge of collection of maintenance and other charges from the owners/occupants by issuing monthly bills and receipts as appropriate.
- 2. In charge preparation summary of maintenance charges collected and to bank-in to the specific bank account daily.
- 3. To generate invoices, send reminder or phone owners./occupants to remind them to settle outstanding payment when it is due.
- 4. To check and verify all invoices and attached relevant documents to substantiate the claim form contractors/suppliers.
- 5. To prepare payment as instructed by the Building Manager and/or the Property Manager and attach with relevant documents to substantiate the claim from constructors/suppliers.
- 6. Receive, record and handle all verbal and written complaints form the owners/occupants of the scheme.
- 7. Assist in requisition of office stationaries, stocks and petty cash.
- 8. Maintaining property files including contract documents, service manuals, master listing for owners. occupants, contractual services, as-built drawing, etc.
- 9. Maintaining of registration of contractors, suppliers and services contractor's.
- 10. Develop and maintain a positive and strong relationship with the committee, residents/tenants.
- Working Days : Monday to Friday (5 Days) & Saturday (1/2 Day)**Benefits**:

- EPF
- SOCSO
- Annual Leave

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