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Intern Office Management

2 weeks ago

Kuala Lumpur, Malaysia BRIGHTSTAR COMPUTER SDN BHD Full time

**Job Title**: Administrative Intern

**Reports to**: Office Manager, Executive Director, or relevant supervisor

**Job Summary**:
The Administrative Intern provides essential support for the day-to-day operations of the office. This role is designed for a student or recent graduate seeking hands-on experience in a professional office environment. The intern will assist with a variety of administrative and clerical tasks, learning about business operations, communication, and organizational procedures.

**Key Responsibilities**:

- **General Administrative Support**:

- Perform data entry, filing, scanning, and photocopying.
- Manage and organize physical and digital files.
- Assist with mail distribution and general office correspondence.
- Maintain a tidy and organized office space.
- **Scheduling and Coordination**:

- Assist in scheduling meetings and appointments for team members.
- Prepare and set up meeting rooms, including arranging for equipment and supplies.
- Coordinate travel arrangements and accommodations for staff, if required.
- **Communication**:

- Act as a point of contact for internal and external stakeholders.
- **Office Management**:

- Monitor and maintain office supplies inventory.
- Place orders for new supplies as needed.
- Assist with managing office equipment and resolving minor technical issues.
- **Special Projects**:

- Support various departments with specific projects as assigned.
- Conduct research and compile information for reports or presentations.
- Assist with the planning and execution of company events or meetings.

**Qualifications**:

- Currently pursuing or recently completed a degree in Business Administration, Communications, Human Resources, or a related field.
- Strong organizational and time-management skills with a keen attention to detail.
- Excellent verbal and written communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to work both independently and as part of a team.
- Proactive attitude and a strong willingness to learn.
- Ability to handle confidential information with discretion.

**Desired Skills**:

- Experience with calendar management software.
- Basic knowledge of office management systems and procedures.
- Problem-solving skills.
- Interpersonal skills and a professional demeanor.

**Learning Opportunities**:

- Gain practical experience in a corporate or non-profit office setting.
- Develop strong organizational, communication, and multitasking skills.
- Receive mentorship and guidance from experienced professionals.
- Learn about various business functions and departmental collaboration.
- Build a professional network.

**Job Type**: Internship
Contract length: 4 months

Pay: RM600.00 - RM601.00 per month

**Benefits**:

- Professional development

Work Location: In person