Finance Executive

4 days ago

Bangsar, Malaysia MPH Bookstores Full time

Responsible for overseeing a timely and accurate processing of invoices, payments to vendors, and ensuring compliancewith financial policies and Standard Operating Procedures. The role includesmanaging vendor relationships, maintaining accurate records, resolvingdiscrepancies, and working closely with other departments to ensure smoothfinancial operations.

Key Responsibilities:
1. Invoice Processing:

- Review and verify invoices and payment requests for accuracy and completeness.
- Ensure that all invoices are recoded correctly and match with purchase orders and good receiving notes.
- Process a high volume of invoices for multiple vendors and ensure timely payments.

2. Payment Management:

- Schedule and prepare payment runs (including checks and online transfers).
- Ensure that payments are made according to vendor terms and company policies.
- Maintain records of payments, ensure timely reconciliations, and resolve any payment discrepancies.

3. Vendor Relationship Management:

- Serve as the primary point of contact for vendors regarding payment status, inquiries, and disputes.
- Reconcile vendor statements, research discrepancies, and coordinate resolution.
- Maintain accurate vendor records and ensure compliance with legal requirements.

4. Internal Collaboration:

- Work closely with merchandising, finance, and other departments to resolve any discrepancies between purchase orders, invoices, and payments.
- Collaborate with the finance team during month-end and year-end close processes to ensure all accounts payable data is accurate and up to date.
- Assist in preparing financial reports related to accounts payable as needed.

5. Compliance and Reporting:

- Ensure compliance with company policies, legal regulations, and internal controls in all accounts payable processes.
- Support internal and external audits by providing necessary documentation and reports.
- Prepare periodic accounts payable aging reports and other management reports as required.

6. System and Process Improvements:

- Utilize ERP systems to manage accounts payable processes.
- Identify opportunities to streamline processes and enhance efficiency through automation or improved workflows.
- Stay updated with industry trends and best practices in accounts payable management.

**REQUIREMENTS**:

- Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
- Minimum 2 years of experience in accounts payable or a similar finance role.
- Proficiency in MS Office (especially Excel).
- Strong analytical skills and attention to detail.
- Ability to manage multiple tasks and prioritize work in a fast-paced environment.
- Knowledge of accounting principles and regulations related to accounts payable.
- Detail-oriented and organized and possess excellent problem-solving skills.
- Strong interpersonal skills and ability to work with cross-functional teams.
- Ability to work under tight deadlines with high levels of accuracy.
- Strong vendor negotiation and relationship management skills.

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