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Vendor Operations Specialist

2 weeks ago

Petaling Jaya, Malaysia TD SYNNEX Full time

**Are you ready to make a BIG impact with TD SYNNEX?**

In addition to a competitive benefits package, we provide our co-workers with opportunities to get involved in well-being seminars and programming, employee-led Business Resource Groups (BRGs), leadership development tracks, special industry events, and much more.

**Responsibilities**:
**Order Loading**:

- Coordination with vendor for price bid documents
- Checking and ensuring the Vendor price details and partner P.O matches for transaction flow, part codes, material description etc.
- Checking of Partner Po for - Location, Part codes and Taxes.
- Ensuring correct ECCN, HSN codes from compliance adherence and taxation.
- Coordination with the sales team for EUS documents wherever applicable.
- Ensuring availability of all required Vendor specific Docs and inputs for Order loading.
- Coordination with EDM team for part code creation.
- Preparation of Cost sheet and margin calculations.
- Ensuring all the checkpoints are adhered to for smooth P.O loading on Vendor.
- Handle vendor queries regarding the bid and P.O.

**Post P.O**:

- Checking EDD from Vendor Team and enabling any expedites required.
- Sharing the same EDD with business and sales team.
- Check the stock once in warded and coordinate with relevant teams for ensuring timely invoicing.
- Follow-up with relevant stake holder to ensure minimum aging of stocks.
- To update correct HSN and SAC code for Vendor
- Create Part Code in system.
- Ensure correctness and timely submission of reports required by the vendor in the formats required and handle vendor queries for data submitted.

**Reports-MIS**
- Capturing of P.O and Billing details on a daily basis.
- Weekly reports preparation with total backlog / billing, Current week order book and billing and next week forecast for booking and billing shared with NPM and BU head.
- Share other reports required by BU Head and PM
- Preparation of Quarterly Business Review reports.
- Helping internal Business Managers to check their sales and net profit by monthly and quarterly.
- Assisting PM track business goals by BU Head, geography, Product category ,partner category and rebate calculation etc

**Other responsibilities**

**Supporting with**
- Prepared MIS to track material from Vendor billing to delivery to partner to ensure timely interventions for ensuring minimum inventory days to help reduce working capital.
- Support for Material Master Clean up - APAC Level ( Product Hierarchy and Material Group )
- Support SAP team & IT Team for user testing in all aspects for new process or ease in early process.

**Need based support**
- Creating order from Q2O.
- Create SO in SAP based on Q2O and Manual SO Creation when required.
- Training new SSR's on various processes and tools.

**Knowledge, Skills and Experience**:

- Proficiency required: SAP, MS Excel, CRM, Vendor Portal and reporting, Q2O etc.