Account Payable

1 week ago

Kuala Lumpur, Malaysia Ibis Styles Kuala Lumpur Fraser Business Park Full time

**Key Responsibilities**:

- **Invoice Processing**:

- Review and verify invoices from suppliers, contractors, and vendors for accuracy.
- Ensure all invoices comply with hotel policies (correct purchase order, proper documentation, etc.).
- Enter invoices into the accounting system (e.g., SAP or other ERP systems) for payment processing.
- **Payment Processing**:

- Prepare and process payment runs to suppliers, ensuring payments are made on time.
- Monitor accounts payable aging reports to ensure timely payments and avoid late fees.
- Coordinate with the bank to ensure payments are processed correctly.
- **Supplier Relations**:

- Respond to supplier inquiries regarding payment status, discrepancies, or missing documents.
- Maintain strong relationships with suppliers to resolve any issues related to invoices or payments.
- **Reconciliation**:

- Reconcile accounts payable ledgers with vendor statements to ensure accurate records.
- Investigate and resolve any discrepancies between supplier statements and hotel records.
- **Record Keeping**:

- Maintain organized records of invoices, payments, and financial documents in compliance with hotel policies and legal requirements.
- Ensure proper filing of documents for audits and future reference.
- **Compliance & Reporting**:

- Assist with month-end closing procedures by providing necessary reports and documentation.
- Support the Finance Department in preparing financial statements and reports related to accounts payable.
- Ensure compliance with local tax regulations and hotel policies on payments and procurement.
- **Petty Cash Management**:

- Manage and process petty cash requests, ensuring proper documentation is submitted for reimbursements.
- **Vendor Setup and Updates**:

- Ensure new vendors are properly set up in the system with correct payment details.
- Regularly update vendor details to ensure accuracy in payments.
- **Cost Control**:

- Assist with monitoring and controlling costs by ensuring proper documentation and approval processes for all purchases.
- Support the team in reviewing and verifying invoices for accuracy and compliance with agreed prices or contracts.

**Skills & Qualifications**:

- Proven experience in accounts payable or similar roles, preferably in the hotel or hospitality industry.
- Strong knowledge of accounting principles and hotel financial systems (e.g., SAP, Oracle, or other ERP software).
- Excellent attention to detail and accuracy.
- Strong communication skills and ability to work with vendors and internal teams.
- Ability to handle multiple tasks and prioritize effectively.
- Good understanding of hotel operations, including procurement and cost management.
- Basic understanding of tax compliance and local regulations related to payments.

**Job Types**: Full-time, Permanent

Pay: RM2,500.00 - RM4,000.00 per month

**Benefits**:

- Dental insurance
- Maternity leave
- Meal allowance
- Opportunities for promotion
- Professional development

Schedule:

- Monday to Friday

**Education**:

- Diploma/Advanced Diploma (preferred)

**Language**:

- Mandarin (required)
- Bahasa (preferred)

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