Administrative Support

1 day ago

Kelana Jaya, Malaysia Innovative University College Full time

**Overview**:
**Key Responsibilities**:

- **General Office Management**:

- Manage and organize office supplies, equipment, and workspace to ensure a professional and efficient work environment.
- Coordinate meetings, appointments, and schedules, arranging rooms, equipment, and refreshments as needed.
- **Clerical and Documentation Support**:

- Prepare and process documents, forms, reports, and memos in an accurate and timely manner.
- Maintain up-to-date filing systems, both physical and digital, ensuring secure and easy access to documents.
- Handle data entry tasks, ensuring the accuracy and completeness of records and databases.
- **Financial and Procurement Support**:

- Assist with basic accounting and budgeting tasks, such as tracking expenses and preparing invoices.
- Coordinate with the procurement department for office supplies and equipment, obtaining quotes and processing purchase orders as needed.
- Prepare expense reports and assist with payroll-related documentation.
- **Coordination and Communication**:

- Act as a liaison between departments, assisting with internal communications and ensuring timely information sharing.
- Coordinate events, training sessions, and departmental activities, ensuring logístical arrangements are met.
- Assist with onboarding new staff members, providing office orientation and initial support.
- **Compliance and Reporting**:

- Ensure compliance with organizational policies and procedures in all administrative activities.
- Prepare regular reports for management on departmental activities, expenditures, and other key metrics.
- Maintain confidentiality of sensitive information and follow data protection regulations.

**Qualifications**:

- **Education**: Diploma in Business Administration, Office Management, or a related field.
- **Experience**: At least 1 year of experience in an administrative or clerical role, preferably in an educational or corporate setting.
- **Skills**:

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
- Strong organizational skills, with attention to detail and the ability to multitask.
- Excellent communication and interpersonal skills.

**Additional Requirements**:

- Familiarity with basic accounting practices is preferred.
- Ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Positive attitude, willingness to learn, and a collaborative approach to working with team members.

Pay: RM1,500.00 - RM1,800.00 per month

**Benefits**:

- Opportunities for promotion
- Professional development

Schedule:

- Monday to Friday

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