HR & Admin Executive

4 days ago


Simpang Ampat, Malaysia IMR ( MALAYSIA) SDN BHD Full time

**Key Responsibilities**:
**1. Human Resources Management**
- Prepare and issue HR letters, memos, and related documents in a timely and accurate manner.
- Maintain up-to-date employee records in the HRIS system with full supporting documentation.
- Track employee benefits including medical claims, leave balances, and attendance records.
- Manage contract workers’ records and verify monthly attendance for payment processing.
- Ensure confidentiality and proper filing of all HR documents.
- Submit HR-related payment requests via the OA system.
- Support HR compliance and employee engagement initiatives as assigned.

**2. Training & Development**
- Organize and conduct induction training for all new hires and contract workers to ensure smooth integration into the organization.
- Maintain complete and accurate staff training records, including attendance, evaluation forms, and feedback reports.
- Safeguard all training-related documentation in compliance with ISO and company standards.
- Assist in the planning, coordination, and follow-up of internal and external training programs.

**3. Office Administration**
- Oversee the maintenance and proper functioning of office and factory equipment.
- Maintain accurate records of company fixed assets.
- Monitor and replenish office, pantry, and cleaning supplies regularly.
- Coordinate company meetings, events, and travel arrangements for employees.
- Manage incoming and outgoing mail and deliveries.
- Answer and direct phone calls professionally.
- Ensure reception and common areas remain clean and presentable at all times.

**4. 5S Workplace Organization & Compliance**
- Promote and uphold 5S principles (Sort, Set in Order, Shine, Standardize, Sustain) across office and factory areas.
- Conduct regular 5S audits and follow up on corrective actions.
- Ensure compliance with 5S standards and continuous improvement initiatives.

**Requirements**:

- Diploma or Degree in Business Administration, Human Resources, or related field.
- Proficient in Microsoft Office (Excel, Word, PowerPoint).
- Good organizational and multitasking skills.
- Strong communication and interpersonal skills.
- Able to maintain confidentiality and handle sensitive information responsibly.

**Why Join Us?**
Because you'll enjoy:
**1. Transport Allowance**
**2. Meal Allowance**
**3. Phone Allowance**
**4. Medical Benefits**
**5. Attendance Bonus**
**6. Annual Leave**
**7. Birthday Voucher**
**8. Free Parking**

**Job Types**: Full-time, Permanent

Pay: RM2,500.00 - RM3,500.00 per month

**Benefits**:

- Free parking
- Meal allowance

Schedule:

- Day shift
- Monday to Friday

Application Question(s):

- How long is your required notice period before you can join us?
- What is your expected salary?

Work Location: In person



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