Intern - HR and Executive Office

2 weeks ago


Nusajaya, Malaysia University of Reading Malaysia Full time

**Position: Intern
- HR and Executive Office**

**School/Department: Human Resources**

**Purpose**

The purpose of this internship is to provide support to both the Human Resources and Executive Office functions by assisting with a range of administrative and operational tasks. The role will give the intern exposure to HR processes such as leave and benefits administration, employee records management, and preparation of HR documentation, as well as executive office support including meeting scheduling, travel arrangements, and general office coordination. This internship is designed to provide hands-on experience and professional development in HR and executive administration within a higher education environment.

**Team Structure**

Reporting to the Executive Office and working together with the HR administrators

**Main duties and responsibilities**

**HR Duties: 0.5**:

- Updates of leave - AL, MC & other leaves (daily task)
- Update FWA records - (monthly task)
- Record benefits claims - (weekly task)
- Prepare verification/confirmation/other letters - (occasional/monthly task)
- Organizing/restructuring physical personal files
- Other tasks as and when needed

**Executive Office Duties (0.5)**:

- Direct reports leave updates - as and when
- Meeting scheduling - as and when
- Flight & hotel bookings - shared responsibility as and when
- HSBC reconciliation - once a month

**Supervision received**

The post reports to the Head of Executive Office.

**Contact**

There will be regular contact with internal stakeholders.

**Terms and conditions**

The post is based in **Iskandar Puteri, Malaysia**.

**Qualifications and skills**
- Ability to communicate fluently in English, both spoken and written.
- Good organisational skills including accuracy, numeracy, attention to detail and the ability to prioritise workload effectively when required.

Internship period**:3-6 months**

Allowance**:RM 800.00/monthly**

Start date**:September onwards**

**Job Type**: Internship
Contract length: 3 months

Pay: RM700.00 - RM800.00 per month

**Benefits**:

- Free parking

**Education**:

- STM/STPM (preferred)

Work Location: In person


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