Office Manager

2 weeks ago

Kuala Lumpur, Malaysia MPC Corporate Solutions Full time

**Qualifications**:

- Bachelor's degree in Business Administration, Management, or any related field
- Minimum of 4-6 years of experience in administrative management; preferably from IT industry
- Can speak Mandarin
- Strong knowledge of facilities management, and other administrative functions.
- Excellent communication, interpersonal, and problem-solving skills.
- Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Experience working in a corporate environment or similar setting is preferred.

**Key Responsibilities**:
**Facilities Management**
- Responsible for ensuring all legal permits are obtained and local laws are adhered to on facilities management.
- Oversee the maintenance, safety, and security of company facilities, including offices, workspaces, and common areas.
- Develop and implement policies and procedures to ensure a clean, safe, and efficient working environment.
- Coordinate facility-related projects, such as renovations, repairs, and office relocations, in collaboration with relevant stakeholders.
- Manage vendor relationships and contracts for facility services, including janitorial services, security, and building maintenance.

**Other Administrative Services**
- Oversee a range of other administrative services, such as mailing and logistics operations, and office supplies management.
- Ensure that administrative processes and procedures are efficient, cost-effective, and compliant with company policies and regulations.
- Identify opportunities for process improvements and automation to streamline administrative workflows and enhance productivity.

**Budget Management**
- Manage budgets, ensuring that resources are allocated effectively to support operational needs.
- Monitor expenses and identify opportunities for cost savings and efficiencies within the administrative function.
- Prepare regular budget reports and forecasts for management review and decision-making.

**Communication & Coordination**
- Will act as a point of contact between management, staff, and external vendors with clients.
- Manage correspondence and keep stakeholders informed on important issues, updates, and changes.
- Sign up for operational/corporate subscription needed by business such as internet, mobile plans, & accommodations.

**Reports**
- Generate a weekly laundry list of accomplished tasks.
- Provide consolidated monthly reports to head/supervisor needed for business reviews.

**Job Types**: Full-time, Permanent

Pay: RM8,000.00 - RM12,000.00 per month

**Benefits**:

- Health insurance
- Meal allowance

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Kuala Lumpur: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- What is your notice period/Availability?

**Experience**:

- Facilities Management: 5 years (preferred)
- Office Manager: 5 years (preferred)

**Language**:

- Mandarin (required)

Work Location: In person

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