Junior Executive Secretary to Director

9 hours ago

Kota Damansara, Malaysia Talent Houz Full time

**JOB**
**DESCRIPTION**
Position Title **PA to Director**

Industry **Private Equity Firm**

Location **Damansara Jaya, Petaling Jaya**

Reporting directly to the director and providing full administrative and secretarial support. Handle sensitive and complex issues in a professional and objective manner. Take initiative as appropriate especially in the Director’s absence.

**Responsibilities**:

- Assists the director with daily administrative duties and completes a broad variety of administrative tasks included but not limit to managing an active calendar of appointments, arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
- Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
- Maintain Director’s office systems, including data management and filing.
- Maintain records of Director’s contacts.
- Screen calls, inquiries and requests, and deal with them when appropriate.
- Assist Director in researching and following up with action on matters which fall within the
Director’s responsibility - chasing responses, triggering follow-up action.
- Produce documents, briefing papers, reports, and presentations for the Director.
- Any other duties as may reasonably be required by the Director.

**Experience Needed**:

- Required language(s): Mandarin, English, Bahasa Malaysia.
- Experienced Personal Assistant at senior management level.
- Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external.
- Ability to organize and plan own work.
- Excellent attention to detail, with the ability to maintain a high level of accuracy.
- A flexible, pro-active approach to work including the ability to priorities and re-priorities.
- Ability to deal with sensitive information with discretion and to maintain confidentiality.

**Salary**: Up to RM4,500.00 per month

**Benefits**:

- Health insurance
- Parental leave

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Damansara: Reliably commute or planning to relocate before starting work (required)

**Education**:

- STM/STPM (preferred)

**Experience**:

- 1 year of PA and Administration (required)

**Language**:

- Mandarin (required)

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