Associate I

5 days ago

Bayan Lepas, Malaysia UST Full time

Role Proficiency:
Under constant supervision ensure effective handling and resolution of employee queries. Ensure implementation of various HR initiatives and actions as per the given guidelines.

Outcomes:

- Perform various administrative tasks as assigned within prescribed SLAs following guidelines
- Assist in planning employee events

Perform other duties as assigned or requested

Measures of Outcomes:

- Accuracy and correctness in query handling and other administrative work
- Meeting of timelines for query handling and other work
- Efficiency in multitasking

Proactive implementation and execution of given tasks

Outputs Expected:
Employee Records:

- Maintain employee personnel records
collect and maintain sensitive and confidential personnel statistics and prepare reports

Support other HR Functions:

- Prepare presentations and reports to different stakeholders
working within various HR information systems
- Interface daily with HR and operational leaders to provide administrative support
- Support the recruitment team with administrative
organizational and logístical tasks
- Proactively collaborate with Talent Management team to support development initiatives
- Perform a variety of administrative tasks like benefits
reward programs
learning reimbursement
short
- and long-term disability
training
on-boarding
terminations
compensation

Employee connect:

- Ensure strong connection with the employees through services provided

Documentation:

- Create process document which is comprehensive and details all the aspects of the process and work instructions

Training:
Complete training as prescribed by Managers and Leadership

Skill Examples:

- Ability to maintain confidentiality and respond promptly thoughtfully and effectively to changing work environments changing priorities and new situations
- Ability to adapt quickly to a constantly changing environment and to comfortably work in a deadline-oriented environment and also build and maintain relationships.
- Self-starter who is action-oriented and possesses a strong sense of urgency
- Ability to use multiple tools to prepare documents and presentations

Good interpersonal and communication skills (written and verbal)

Knowledge Examples:

- Thorough knowledge of MS Office
- Through knowledge of MS Excel and MS PowerPoint to pull data reports and support

Organization policies and processesAdditional Comments:
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