Personal Assistant

2 weeks ago

Kuala Lumpur, Malaysia LOOKCARD LAB SDN BHD Full time

We're looking for a **driven Personal Assistant** who must be able to fluently communicate in **Mandarin and Bahasa,** to support our executive leadership and be an integral part of our fast-moving, multicultural team.

This isn’t just another PA role - this is a **platform to grow**. You’ll gain firsthand exposure to high-level decision-making, regional expansion strategies, and cross-border operations in a thriving company that values initiative, loyalty, and long-term development.

**WHAT YOU'LL DO**:
**Executive Support & Daily Operations**
- Own and manage the executive’s calendar - schedule meetings, plan ahead, and ensure smooth day-to-day operations.
- Prepare meeting notes, follow-ups, reminders, and reports with efficiency and attention to detail.
- Coordinate communications, filter priorities, and act as the right hand to the executive in both professional and personal matters.

**Communication & Language Expertise**
- Act as the **bridge of communication** between stakeholders across regions.
- Confidently handle client communications and internal messages across departments.

**Travel, Event & Logistics**
- Arrange transportation support if external meetings are involved.
- Keep everything on track so the executive can focus on growth and strategy.

**Project Coordination & Problem Solving**
- Help track timelines, projects, and deliverables across departments.
- Be proactive in identifying issues and offering solutions - **your voice matters** here.
- Handle special assignments and tasks that require flexibility, quick thinking, and execution.

**WHAT WE ARE LOOKING FOR**:

- **Mandarin* - Excellent (spoken & written)**:

- **Bahasa* - Excellent (spoken & written)**:

- **English - Professional proficiency**
- *Compulsory _

**Experience & Skills**
- Diploma or Degree in Business Admin, Communications, or related fields.
- **2-3 years’ experience** in a PA, admin, or operations role.
- Meticulous, responsive, and calm under pressure.
- Tech-savvy - able to use Google Suite, Microsoft Office, project tools, and virtual meeting platforms.
- A self-starter with strong time management and **a get-things-done mindset**.

**WHY JOIN US?**
- **A Real Platform to Grow**: Work side-by-side with decision-makers, gain cross-border exposure, and develop skills that set you apart.
- **Entrepreneurial Spirit**: Be part of a team where your ideas matter and your role evolves with you.
- **Multinational Environment**:

- **Performance-Driven Culture**: We reward initiative, accountability, and the drive to grow.

**Job Types**: Full-time, Permanent

Pay: RM5,000.00 - RM7,500.00 per month

**Benefits**:

- Additional leave
- Free parking
- Maternity leave
- Parental leave
- Professional development

Schedule:

- Fixed shift
- Monday to Friday

Application Question(s):

- Would you be able to commence work immediately, if selected?

**Language**:

- Mandarin (required)
- Bahasa (required)

Work Location: In person

Application Deadline: 04/25/2025

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