Personal Assistant to Managing Director

2 weeks ago

Kuala Lumpur, Malaysia SMX GLOBAL SDN BHD Full time

**JOB SUMMARY**

Provide full administrative, secretarial and personal assistance to the Managing Director in ensuring smooth management of her day to day affairs, and most effective use of her time Handle sensitive and complex issues in a professional and positive manner.Take initiative as appropriate especially in the Director absence.

**JOB DESCRIPTION**:
**Main Duties/ Responsibilities**:

- Manage Managing Directors electronic diaries and activities, assessing priority of appointments and reallocation as necessary. Good organizer for MD at all times.
- Managing Director travel arrangements (including visas / accommodation).
- Processes correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
- Maintain Director office system including data management and filing.
- Maintain records of Director contacts.
- Screen calls, enquirers and requests, and deal with them when appropriate.
- Assist Director in researching and following up with action on matters which fall within the MD responsibility - chasing responses, triggering follow-up action.
- Produce documents, briefing papers, reports and presentations for her.
- Meet and greet visitors at all levels of seniority. Supervise all trust incoming/outgoing mail.
- Any other duties as may reasonably be required by the MD Director details and cautious on every work assignment given by the MD
- Schedule oriented and be involved in critical thinking.

**JOB REQUIREMENTS**:

- Qualification: Professional Certificate or Diploma or Advanced/Higher/Graduate Diploma, or Bachelor's Degree or Post Graduate Diploma or Professional Degree, in any field.
- Related working experience: at least 3-4 year(s) of working experience
- Excellent written and verbal communication skills, demonstrate strong
- interpersonal and negotiation skill along with good presentation capabilities.
- Ability to organize and plan own work.
- Excellent attention to detail, with the ability to maintain a high level of accuracy.
- A flexible, pro-active approach to work including the ability to priorities and re-priorities.
- Ability to deal with sensitive information with discretion and to maintain confidentiality.
- Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint.

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