Legal Secretary

2 weeks ago

Kuala Lumpur, Malaysia AS White Global Pty Ltd Full time

**THE OPPORTUNITY**

Our partner, an Australian law firm that focuses on Property Law, Wills & Estates, and Intellectual Property, and has been around for 40 years, is hiring for competent Legal Secretary The team has served the needs of many clients by focusing on a friendly, professional & efficient service. They pride themselves on their relationships with clients and their ability to provide a seamless and efficient service

We are looking for a specialized Legal Secretary to undertake a variety of administrative and clerical tasks. The role reports directly to current Senior Legal Secretary and the Senior Lawyer and Managing Principal of the Firm.

**KEY RESPONSIBILITIES**
- Setting up a file on the system
- Ordering searches for Contracts of Sale
- Preparing written advice to go out to clients on Property Purchases
- Sending Clients a list of questions to prepare Contracts of Sale and putting together Contracts of Sale in Adobe Pro
- Working on file post exchange of contracts which involves creating documents, sending to client, preparing PEXA workspace, ordering enquiries
- Creation of PEXA workspace for other property documents that need to be lodged
- Review of settlement figures for sale of properties
- Preparation of settlement figures for the purchase of properties
- Making/adjusting calendar appointments using Outlook and arranging Team meetings
- Weekly preparation of SCORECARD which will then be sent to the Principal
- Weekly, monthly, quarterly, and annual financial reports to Principal (through SILQ)
- Attending morning and afternoon Teams meetings every day

**SKILLS, EXPERIENCE & QUALIFICATION**
- Bachelor's degree in relevant field
- With at least 3 years of experience as Legal Assistant or equivalent
- Excellent communication skills both oral & written
- Excellent time-management skills to organize and coordinate multiple matters
- Proficiency in Microsoft Office and other office productivity tools, including MS Word, MS Excel and MS Outlook
- Discrete, flexible team player willing to work efficiently and effectively to complete tasks
- Adaptable and proactive team member who takes initiative with their work
- Has strong sense of accountability

**ASW OFFERS**
- A diverse, inclusive, and supportive company culture.
- Competitive remuneration.
- Opportunity to collaborate and work with global clients and stakeholders.
- Medical benefits.
- Great Paid Leave entitlements.
- Team outings, travel opportunities, company parties/events, and other exciting activities.
- Exposure to an international environment, working with people across Malaysia, Vietnam, the Philippines, and Australia.
- Industry and role-related training.
- Ongoing career opportunities.

LI-JM1

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