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Account Assistant

2 weeks ago

Batu Caves, Malaysia METROTUBE SDN BHD Full time

**Key Responsibilities**:

- **Accounts Receivable (AR)**:_

1.Prepare,generate and issue customer invoices in a accurately & timely manner using SQL Accounting System.

2.Prepare invoices for project-based sales, ensuring amounts are accurate and aligned with company policies, contract terms, and agreed billing schedules.

3.Update invoice list in accordance with the invoice master received from the Sales Department.

4.Monitor and record customer payments in the cash book and accounting systems. Issue official receipts upon payment.

5.Generate Statement of Accounts (SOA) from the accounting system and send to customers on a monthly basis

8.Maintain and update customer records and files, ensuring proper filing of invoices, payment references, debit notes, and credit notes.

9.Maintain and update customer master data information in the SQL Accounting System, including name, address and credit terms changes.

10.Prepare AR aging reports and assist with monthly closing processes.
- **Accounts Payable (AP)**:_

1. Track all payments and expenses including utilities, suppliers, vendor invoices, staff claims, etc., to ensure accuracy and timeliness.

2. Ensure all bills are paid on time, avoiding any late payments or penalties.

3. Schedule and prepare payments via bank online payment,cheque or telegraphic transfer.

1. Prepare & issue payment vouchers prior to processing payments, ensuring that all required documents are attached for verified & approval.

2. Match, code and record supplier invoices accurately into the SQL Accounting System.

3. Monitor AP aging and ensure timely payments to avoid late fees.

4. Liaise and communicate with suppliers to resolve invoice or payment discrepancies.

5. Maintain filing systems (physical and digital) for invoices, receipts, and payment records.

6. Maintain and update supplier database in the SQL Accounting System, including name, address and credit terms changes.

7. Assist with monthly AP reconciliations and accruals for month-end closing.

8. Reconcile supplier statements and resolve any discrepancies.
- **General Accounting Support and Cash Flow Forecasting**:_

1. Assist in preparing quarterly cash flow forecasts to monitor the company’s financial position.

2. Monitor daily cash inflows and outflows and highlight any significant variances to the Account Executive.

3. Assist in bank reconciliations and general ledger postings related to AR/AP.

4. Submit SST returns accurately and within deadline. Ensure compliance with Customs regulations.

5. Assist with ad-hoc financial tasks and reports as assigned by the Account Executive.

6. Ensure proper filing and record keeping of accounting documents.

7. Ensure compliance with company policies and accounting standards.
- **Audit Support**:_

1. Assist in the gathering, organizing, and submission of documentation required for audits.

2. Ensure proper filing and documentation of all financial records in line with audit requirements.

3. Provide auditors with requested schedules, bank reconciliations, payment records, and supporting documents.
- **Qualifications**:_

Diploma or Degree in Accounting, Finance, or related field.

Minimum 1 years of experience in a similar accounting support role.

Experience in both AR and AP, bank reconciliation, and general ledger.

Familiarity with accounting principles and financial reporting.

Knowledge of local tax regulations (e.g., SST,WHT).

Proficiency in SQL accounting software

Strong attention to detail and numerical accuracy.

Strong MS Excel skills (formulas etc.).

Good communication and interpersonal skills.

Ability to prioritize tasks, meet deadlines and work independently.

**Job Types**: Permanent, Fresh graduate

Pay: RM2,500.00 - RM3,500.00 per month

**Benefits**:

- Cell phone reimbursement
- Health insurance
- Maternity leave
- Parental leave
- Professional development

Schedule:

- Day shift
- Monday to Friday

Supplemental Pay:

- Overtime pay
- Yearly bonus

Application Question(s):

- What is your Expected Salary?
- When you can start work?
- Do you familiar wirh SQL accounting system?
- Do you familiar with SST & tax regulations ?

**Education**:

- STM/STPM (preferred)

**Experience**:

- Administration: 1 year (preferred)

**Language**:

- Bahasa Melayu (preferred)
- English (preferred)

License/Certification:

- Driving License (preferred)

Expected Start Date: 11/07/2025