HR Assistant

5 days ago

Taman Maluri, Malaysia Spark Hunts Resources Full time

**HR Assistant / Executive**

**Job Responsibilities ;**

**1. Work Permit Management**
- Maintain accurate records of permit statuses, expires, and related documentation.

**2. On boarding & Offboarding**
- Coordinate arrival for new foreign workers, including transportation and accommodation setup.
- Conduct on boarding sessions to orientate employees on company policies and Malaysia labor laws.
- Manage off boarding procedures, including repatriation arrangements and exit clearances.

**3. Compliance & Documentation**
- Ensure all foreign worker documents (passports, work permit, employment contracts, etc.) are current and compliant.
- Monitor and implement updates in response to changes in labor or immigration laws.

**4. Accommodation & Welfare Management**
- Oversee worker accommodation to ensure it meets regulatory and safety standards.
- Address grievances and provide support to enhance worker well-being.
- Plan and execute welfare or engagement activities to foster a positive working environment.

**5. Other Duties**
- Facilitate foreign worker FOMEMA.
- Coordinate bank account opening for new arrival foreign workers and bank related matters for existing foreign workers.
- Handle accident claim with involvement of government hospital, JTK and insurance company
- Liaise with JTK - reporting on new arrival FW, absconded FW, termination of FW work contract.
- Foreign worker sick/injured to clinic/hospital, death case, fighting case.
- Prepare and issue various letter include IR letter such as show cause and warning letter
- Perform ad-hoc tasks and assignments as directed by supervisors.

**Job Requirements**
- Diploma or Degree in any field.
- Possession of a valid **Class D2 driving license** is preferred.
- Minimum **2-3 years of experience** in foreign worker management or related functions.
- Strong organizational and communication skills.
- Able to work independently, manage multiple priorities, and meet deadlines with mínimal supervision.
- Proficiency in **Bahasa** and **English** is required; fluency in an additional language such as **Mandarin** is an added advantage.
- This role plays a key part in ensuring a **smooth, compliant, and supportive employment experience** for foreign workers while contributing to the company’s operational efficiency.
- **Willing to work at Kuala Lumpur**

Pay: RM3,500.00 - RM5,500.00 per month

**Benefits**:

- Opportunities for promotion
- Professional development

Schedule:

- Monday to Friday

Supplemental Pay:

- Performance bonus
- Yearly bonus

Work Location: In person

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