Admin Executive

23 hours ago

Kuala Lumpur, Malaysia EGN Malaysia Sdn. Bhd. Full time

**Admin Executive**

**Admin Executive - Full-time**

EGN Malaysia is looking for an Admin Executive - is that you?

**Member Services**
- Maintain a master corporate calendar for all EGN Peer Group Meetings and Cross-Functional Events
- Arrange Executive travel, hotel and dining arrangements as needed
- Sending thank you messages to members for their attendance
- Sending reminders to members about scheduled onboarding calls on the day of the call
- Setting up and sending membership credentials for members use
- Keeping up to date with members’ statuses for member services to consistently provide relevant value to them
- Handling the administrative matters for member exit protocols
- Updating weekly reports for new member numbers and lined up peer group or cross-functional events
- Updating and managing event attendance statuses of members to optimise member engagement
- Assisting the Member Services Team with logístical and administrative support such as sourcing of venues, catering, ordering of lanyards, printing of banners/brochures and other stationeries as required
- Liaison with EGN Hosts/Speakers
- Managing EGN Peer Group Meetings and Cross-Functional Events on site including but not limited to ad-hoc duties at meetings/events, attendees list management
- Writing and sending the drafts of the Minutes of Meeting (MOM) at the end of each event
- Being the face of EGN in welcoming our members to meetings, whether in person or virtually, and ensuring that everyone feels included and welcome
- Setting up the event space in coordination with our event partners for onsite meetings or events 
- Produce professional-quality reports, presentations, and briefs

**HR Administrative**
- Develop and carry out an efficient documentation and filing systems for both paper and electronic records
- Assist in HR administrative task such as preparing contract, letters, payroll data and any other task as assigned

Note: EGN is a growing organisation in a new market.

**Requirements**:

- **Higher education in English or demonstrated business-level written, spoken, and listening in English is essential** to converse with English-speaking colleagues and members as the main language of communication
- Experience as an Admin Executive or Secretary to senior management and HR background would be a bonus, but not a strict requirement, as long as able to adapt and learn
- Positive, can-do and willing to learn attitude
- Independent and able to adapt professionally to uncertain situations
- Neat, detailed, and disciplined to consistently updating data and following up with tasks
- Ability to multitask and prioritize daily workload
- Current in today’s office technology, and computer software including MS Office
- Punctuality and a professional attitude are a must 
- Working hours: Malaysia’s working calendar, weekdays 9am to 6pm SGT

**Interview Rounds**:

- Online video interview with HR and Head of MS in English
- Online video interview with MD
- Final salary, start date, and relevant details discussions with HR

**About EGN**

Born in 1992, EGN began with the belief that all professionals carry with them a wealth of information and knowledge. What started as one man’s vision is today a global network of over 15,000 members, representing more than 8,000 companies and 70 professions.

EGN is a trusted worldwide network of executive peers with a shared ambition of Making Each Other Better - every day.

Schedule:

- Monday to Friday

**Language**:

- English (required)

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