Purchasing Assistant

8 hours ago

Bukit Raja, Malaysia CSM Engineering Hardware Sdn Bhd (Everything CSM Group) Full time

**Job Description: Purchasing Assistant / Junior Purchasing Assistant**

**Position Summary**: The Purchasing Assistant or Junior Purchasing Assistant is responsible for supporting the purchasing department by performing administrative tasks, maintaining inventory levels, and liaising with suppliers to ensure timely and cost-effective procurement of goods and services. This role requires strong organizational skills, attention to detail, and effective communication abilities.

**Key Responsibilities**:
**1. Procurement Support**:

- Assist in the preparation and processing of purchase orders and requisitions.
- Source and evaluate suppliers based on price, quality, and delivery timelines.
- Obtain and compare quotations from multiple suppliers to secure the best deals.

**2. Supplier Management**:

- Maintain relationships with existing suppliers and identify new ones.
- Monitor supplier performance and resolve any issues related to quality, delivery, or service.
- Follow up on orders to ensure timely delivery.

**3. Inventory Management**:

- Monitor stock levels and assist in maintaining optimal inventory levels.
- Coordinate with warehouse and other departments to ensure the availability of required materials.

**4. Documentation and Reporting**:

- Maintain accurate records of purchase orders, supplier agreements, and invoices.
- Prepare reports on purchasing activities, including cost analysis and delivery timelines.
- Ensure documentation compliance with company policies and procurement procedures.

**5. Market Research**:

- Conduct market research to identify trends, alternative products, and better purchasing options.

**6. Cross-Departmental Coordination**:

- Collaborate with departments such as supply chain, sales, and finance to understand procurement requirements.
- Address and resolve procurement-related queries from internal teams.

**7. Compliance**:

- Ensure that all purchasing activities comply with company policies and ethical guidelines.

**Required Qualifications**:
**Education**:

- Diploma or Bachelor’s degree in Business, Supply Chain Management, or a related field.

**Experience**:

- Minimum of 1-2 years of experience in purchasing or procurement is preferred.

**Skills**:

- Strong negotiation and communication skills.
- Knowledge of procurement software is an advantage.
- Ability to handle multiple tasks and meet deadlines.
- High level of attention to detail and accuracy.

**Competencies**:

- Problem-solving skills.
- Strong organizational and time management skills.
- Ability to work independently and as part of a team.

Pay: RM1,500.00 - RM2,000.00 per month

**Benefits**:

- Free parking
- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development

Schedule:

- Day shift
- Monday to Friday

Work Location: In person

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