Event Coordinator

6 days ago

Bukit Mertajam, Malaysia Luxurious Palace Cafe & Restaurant Sdn Bhd Full time

1. Planning & Logistics:

- **Meeting with Clients**:Understanding event goals, target audience, and specific requirements.
- **Venue Selection**:Researching and booking suitable venues based on event type, capacity, and budget.
- **Vendor Management**:Negotiating contracts and coordinating with caterers, decorators, entertainment, audio-visual providers, and other vendors.
- **Budget Management**:Creating and managing event budgets, tracking expenses, and ensuring cost-effectiveness.
- **Timeline Creation**:Developing and managing event timelines, ensuring all tasks are completed on schedule.
- **Logistics**:Overseeing all logístical aspects, including transportation, accommodation, and attendee registration.
- **Event Setup and Breakdown**:Coordinating the setup and breakdown of the event space, including decorations, staging, and equipment.
- **Contingency Planning**:Developing backup plans to address potential issues and ensure smooth event execution.

2. Communication & Coordination:

- **Client Communication**:Maintaining regular communication with clients, providing updates, addressing concerns, and managing expectations.
- **Vendor Communication**:Liaising with vendors to ensure seamless coordination and timely delivery of services.
- **Staff Coordination**:Managing and coordinating event staff, including volunteers, servers, and security personnel.
- **Problem Solving**:Addressing any challenges or unexpected issues that arise during event planning and execution.

3. Other Responsibilities:

- **Event Promotion**: May be involved in promoting the event, including creating marketing materials and social media content.
- **Post-Event Evaluation**: Gathering feedback from clients and attendees, analyzing event success, and preparing reports.
- **Staying Updated**: Keeping abreast of industry trends and best practices in event planning.

In essence, an event coordinator acts as a project manager for the event, ensuring that all the pieces come together to create a successful and memorable experience for attendees.

**Job Types**: Full-time, Permanent, Freelance, Fresh graduate

Pay: RM1,700.00 - RM2,000.00 per month

**Benefits**:

- Company car
- Flexible schedule
- Free parking
- Maternity leave
- Meal provided
- Opportunities for promotion
- Parental leave
- Professional development

Schedule:

- Afternoon shift
- Day shift
- Early shift
- Evening shift
- Fixed shift
- Holidays
- Monday to Friday
- Night shift
- On call
- Rotational shift
- Weekend jobs

Supplemental Pay:

- Overtime pay
- Performance bonus
- Tips

Work Location: In person

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