Admin

19 hours ago

Cheras, Malaysia ZB GROUP OF COMPANIES Full time

**Key Responsibilities**:

- Manage and coordinate procurement documentation flows (e.g., PRF, fleet card, petty cash, vehicle maintenance forms, outsource vendor requests) from requester to approver to finance.
- Ensure all documentation is accurate, complete, and compliant with internal SOPs before submission to Finance for processing.
- Act as the main liaison between requester, approver, procurement, and accounts, ensuring clarity and preventing miscommunication or delays.
- Standardize and improve form formats to support clearer expense categorization (e.g., per project, department, and branch).
- Track and monitor receipt submissions, particularly for advance payments, and follow up on outstanding supporting documents.
- Conduct supplier sourcing and market research to obtain the best pricing, quality, and service terms.
- Build and maintain strong supplier relationships, evaluate supplier performance, and ensure on-time delivery and service quality.
- Support the development and enforcement of procurement SOPs and approval workflows within the company.
- Support segregation of procurement costs by project/site and branch reporting.
- Identify procurement risks and propose mitigation strategies to avoid disruptions.
- Participate in sourcing strategy development to deliver long-term value and operational efficiency.

**Qualifications**:

- Diploma in Business Administration, Supply Chain, Accounting, or a related field.
- Knowledge or experience in project-based costing and supplier documentation is an added advantage.
- Proficient in Microsoft Excel, Google Forms/Sheets, and basic procurement tracking systems.
- Excellent organizational and coordination skills — able to handle document trails and procurement queries across departments.
- Strong attention to detail, proactive in communication, and comfortable working with multiple teams.
- Ability to identify process gaps and propose improvements to procurement workflow.

**Job Types**: Full-time, Fresh graduate

Pay: RM1,900.00 - RM2,000.00 per month

Schedule:

- Day shift
- Monday to Friday

Work Location: In person

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