HR Executive

15 hours ago

Nilai, Malaysia PETROMART SDN BHD Full time

**JOB DESCRIPTION**

The Human Resource and Admin Officer will be responsible for overseeing the administration of human resource functions, including recruitment, employee relations, payroll, training & development, foreign worker affairs and maintaining employee records while ensuring full compliance with local regulations. The role requires a deep understanding of labor laws and immigration policies as they pertain to foreign employees in Malaysia.

Key Responsibilities:
**1. Human Resources Functions**:

- Manage employee onboarding and offboarding processes, ensuring a smooth transition for new hires and leavers.
- Maintain accurate employee records and ensure confidentiality and security of sensitive information for both local and foreign employees.
- Process and prepare all types of employment-related letters including employment contracts, confirmation letters, resignation acceptance letters, termination letters, increment letters and bonus letters.
- Administer employee benefits and handle employee queries related to payroll, benefits, leave, and other HR policies.
- Prepare and maintain reports on employee attendance, overtime, and leave records. (Familiar with MYSYARIKAT Software is an advantage)
- Assist in payroll administration and ensure that salary & allowances is paid in timely and accurately.
- Prepare payroll-related reports and other ad-hoc reports as requested by the manager.
- Assist with performance appraisal processes and employee development programs.
- Support line managers in dealing with grievances and disciplinary issues.
- Handle employee Training and development programs.
- Monitor expiration dates of work permit and ensure timely renewals, including liaising with the relevant authorities for processing.
- Ensure foreign workers are provided with adequate living accommodations in line with legal requirements, and assist with arrangements as necessary.
- Maintain accurate records of foreign worker status, including work permits, employment contracts, medical certificates, and other essential documentation.

**2. Administrative Support**:

- Manage office supplies, ensuring that inventory is well-stocked and replenished as needed.
- Oversee office maintenance, liaising with service providers and ensuring that the work environment is safe and conducive for employees.
- Prepare and distribute company communications, memos, notices, and other relevant documentation.
- Assist with organizing company events, meetings, and etc.

**JOB REQUIREMENTS**
- Diploma or Degree holder or above in Human Resource Management or business administration
- Minimum of2-3 years of experience in Human Resources and Administration, preferably with experience handling foreign worker permits and immigration procedures.
- Familiar with Malaysia’s labor laws, work permit regulations, and immigration policies.
- Strong communication, interpersonal and analytical skills with the ability to deal with employees at all levels.
- Self-driven, positive, pro-active, highly motivated individual
- Detailed and meticulous.
- Ability to multi-task, good planning, coordination and follow-up skills.
- Able to work in a fast-paced environment.
- Able to start within short notice preferred.

Pay: RM1,800.00 - RM2,100.00 per month

**Benefits**:

- Free parking
- Maternity leave
- Parental leave

Schedule:

- Day shift

Supplemental Pay:

- Attendance bonus

**Experience**:

- Human Resources: 2 years (preferred)

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