Building Executive

2 weeks ago

Shah Alam, Malaysia IM Global Property Consultants Sdn Bhd Full time

The Building EXECUTIVE (BE) is responsible for the followings:
1) Supervise of contracted services (for security, housekeeping services and civil, structural and architectural works).
- To ensure services rendered by the contractor(s) are as per contract and up to the required standard and quality.
- To draw up and enforce inspection checklist to all contracted services.
- To review contractor’s schedules and checklist when necessary and their overall performances periodically.
- To assist BM to review contractor’s performance and recommend for appointment, renewal or termination of contracts.
- To maintain full record of contractor’s attendance and service reports.
- To coordinate regular meeting with contractor and maintain the minute of meeting.
- To process and verify contractor’s billing/invoices.
- To assist BM in preparation of work specifications for relevant works which require quotations from external contractors.

2) General maintenance and building operation.
- To assist BM to establish and supervise implementation of effective preventive maintenance programme for building facilities and equipment.
- To assist BM to establish emergency procedures and maintain full record of emergencies.
- To handle maintenance services requests initiated via any established medium (phone/form/apps/etc)
- To plan and supervise day-to-day job assignment to maintenance personnel.
- To assist BM on works requiring external contracts attention and advice on works specifications.
- Establish periodical building walkthrough inspection checklist and conduct walkthrough inspection accordingly.
- To assist BM to organize after-office-hour maintenance personnel, including stand-by staff on weekends, Sunday and public holidays.
- To establish an adequate security system and implement accordingly.
- To assist on management of general traffic and car parking operation and maintenance.
- To monitor usage of petty cash, maintain full record and request for replenishment when necessary.
- To assist BM in monitoring and renewal of licenses as required by authorities.
- To assist BM on preparation of any paper works, letters, memos etc.
- To assist BM to manage renovation works (moving in/out of tenants and/or owners).
- To arrange and conduct meetings with authorities and/or clients and prepare the minute of meetings.

3) Office Management (Strata Management Act Compliances)
- To assist BM in the administration of site office including purchasing of office equipment, stationery, postage etc.
- To assist BM in the provision of staff provision of staff facilities to the maintenance team such as walkie-talkie, phone etc.
- To assist BM in matters of Tribunal related
- To prepare monthly operation report

Pay: RM2,500.00 - RM3,000.00 per month

**Benefits**:

- Additional leave
- Opportunities for promotion
- Professional development

Work Location: In person

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