Purchasing Executive

DXN Holdings Bhd is listed on Main Board of Bursa Malaysia (Code 5318), in Business since 1993. DXN Holdings Bhd is the investment holdings and management company of DXN Group.

DXN is principally involved in the sales of health-oriented and wellness consumer products through a direct selling model. It operates a vertically integrated production facilities, right from research and development to cultivation, manufacturing, and distribution. DXN's other business activities that primarily serve to support their core business include conducting laboratory testing services for third parties, offering of lifestyle products, and operating cafe.

Under its massive expansion programme, we are currently looking for a diligent and experienced **Purchasing Executive (Operation)**with the opportunity to develop a professional future career growth within the group to be based at **Boulder Valley Glamping, Teluk Bahang, Pulau Pinang.**

**Responsibilities**:
1. Source and evaluate suppliers based on price, quality, service and delivery capabilities.

2. Request and compare quotations, negotiate terms and conditions and issue purchase orders.

3. Monitor inventory levels and coordinate with departments to forecast purchasing needs.

4. Ensure timely delivery of goods and services to support daily operations.

5. Maintain and update supplier database and purchasing records.

6. Verify goods received match purchase specifications and resolve any discrepancies.

7. Coordinate with Finance for invoice processing and payment follow-up.

8. Ensure compliance with company policies, procedures and budget limits.

9. Liaise with internal departments (e.g. kitchen, housekeeping, maintenance) to meet procurement needs.

10. Assist in cost control and finding opportunities for savings and efficiency.

11. Review stock requisition (SR) - Amazing Discovery Sdn. Bhd.

12. Contact with suppliers. Request for quotations, professional and timely communication with suppliers to ensure that all required quotations are received promptly.

13. Perform a detailed comparison of received quotations.

14. Follow-up Diligence Form & IBG Form with suppliers.

15. Create CIA and get approval from higher management.

16. Contact purchasing HQ, finance HQ & GMR team for purchasing matters.

17. Issue purchase requisition (PR) and good receive note (GRN) in ERP system - Amazing Discovery Sdn. Bhd.

18. Assist suppliers or contractors and follow-up progress project.

19. Receive & check items from suppliers.

20. Follow-up on and verify invoices for monthly services provided by suppliers.

21. Issue PO for kitchen and restaurant items and DXN products.

22. Do stock counting and stocktake every month and submit to finance HQ.

23. Follow-up with distribution team regarding DXN products.

24. Assist and actively participate in front office & event operations during peak periods.

25. Handling with purchasing activities and other related matters as required, ensuring alignment with company policies and procedures.

26. Must be willing to assist the Front Office Department during weekends or as scheduled, to support resort operations, including guest check-ins/check-outs, customer service and administrative tasks.

**Requirements**:
**QUALIFICATIONS**:_
- Education: Diploma in Business Administration, Supply Chain Management, Procurement, Logistics or a related field.
- Experience: Minimum 1 year of experience in purchasing, procurement or financial planning roles.
- **SKILLS & COMPETENCIES**:_

**Technical Skills**:
1. Procurement Knowledge - Understanding of purchasing processes, supply chain, and vendor management.

2. Negotiation Skills - Ability to negotiate pricing, terms and contracts effectively with suppliers.

3. Inventory Management - Familiarity with stock control and demand forecasting.

4. Cost Control - Ability to identify cost-saving opportunities without compromising quality.

5. Documentation & Reporting - Skill in preparing purchase orders, tracking shipments and managing records.

6. System Proficiency - Competent in using procurement or ERP software.

**Soft Skills**:
1. Attention to Detail - Ensures accuracy in orders, pricing, and product specifications.

2. Analytical Thinking - Capable of evaluating supplier offers, price trends and market conditions.

3. Problem Solving - Quickly resolves supply issues, delivery delays or quality complaints.

4. Time Management - Ability to prioritize and manage multiple tasks under tight deadlines.

5. Communication Skills - Clear and professional interaction with suppliers, internal departments and superiors.

6. Team Collaboration - Works well with other departments like Finance and Operation.

**Professional Competencies**:
1. Ethical Judgement - Maintains integrity in all purchasing activities and avoids conflicts of interest.

2. Vendor Relationship Management - Builds and maintains good long-term relationships with reliable suppliers.

3. Budget Awareness - Understands and adheres to the com