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Personal Assistant to Director

2 weeks ago

Puchong, Malaysia Be Pharmacy Full time

**Responsibilities**:

- Assist the Director in daily operational aspects and ensure all tasks assigned are delivered in a timely manner.
- Typing, compiling, and preparing necessary reports, presentations, and correspondence.
- Liaising with staff, clients, and government officials.
- Collating and filing expenses.
- Build and maintain good relationships.
- Handling Director’s activities, schedule, and contacts
- Act as a point of communication and an important link between the Director and Director’s personal contacts.
- Always standby for ad-hoc schedule changes while the Director is traveling.
- Provide full support from day-to-day company operations to the Director’s personal matters.
- Coordinate and prepare meeting room and communication facilities, agenda, souvenirs, coordinate presentation, guest transport, refreshment, lunch, dinner, and receiving of Director’s guests.
- Organize and maintain appointments and diaries of the Director. Manage tight schedules due to unforeseen schedule changes and a constantly changing environment. To ensure the relevant people are notified of any changes.
- Undertake special assignments, ad-hoc functions, and other duties as and when requested by the Director, including personal matters.
- Any other tasks assigned by the Director.

**Job Requirements**:

- A positive person with a great work ethic and want exposure to senior level positions.
- Proficient Microsoft software skills.
- Hardworking and has a positive working attitude, constant learner, and can-do mindset.
- Good oral and written communication skills.
- Have excellent organizational/coordination skills and ability to multitask.
- Tactful and maintain absolute confidentiality and professionalism with all points of contact. Have a great sense of responsibility.
- Flexibility, adaptability, and good time management skills.
- Excellent communication and interpersonal skills.
- Able to drive Director to appointments.
- This is not an office based job, 80% traveling with Director.

**Job Highlights**:

- Supportive, friendly, and happy working environment.
- Attractive salary & benefits package will be discussed during the interview.
- Potential Career Progression and Professional Development in a public listed company.

Pay: RM4,000.00 - RM5,000.00 per month

**Benefits**:

- Professional development

Schedule:

- Holidays
- Rotational shift
- Weekend jobs

Application Deadline: 01/31/2025
Expected Start Date: 12/02/2024