Assistant Company Secretary

11 hours ago

Kuala Lumpur, Malaysia ZTJX Trust Ltd Full time

The A**ssistant Company Secretary**supports the Corporate Secretarial Department in ensuring all statutory and regulatory compliance requirements are met under the **Companies Act 2016** and **Labuan Companies Act 1990**. This role involves assisting in company incorporation, maintaining statutory records, preparing documentation for corporate changes, and supporting senior company secretaries in governance and client servicing activities.

**Responsibilities**

**1. Statutory & Compliance Support**
- Assist in ensuring compliance with the Companies Act 2016 and Labuan Companies Act 1990.
- Prepare and help maintain and update statutory registers and company records.
- Monitor filing deadlines and assist in ensuring timely submission of all statutory documents.

**2. Company Incorporation & Administration**
- Assist in the incorporation of Malaysian and Labuan companies.
- Support in preparing documentation for changes in directors, shareholders, share capital, and registered office.

**3. Corporate Governance**
- Assist in arranging Board Meetings and Shareholders’ Meetings.
- Prepare and circulate meeting notices, agendas, and draft minutes.
- Ensure documents are properly executed, filed, and stored for record purposes.

**4. Client Servicing & Advisory Assistance**
- Communicate with clients to collect documents and information for company filings.
- Support company secretaries in advising clients on company secretarial and compliance matters.

**5. Documentation & Filing**
- Maintain well-organized electronic and physical filing systems.
- Ensure that all statutory and corporate records are up to date and complete.
- Handle MyCOID, MBRS, and Labuan FSA online submissions under supervision.

**Qualifications & Requirements**
- Minimum Diploma or Degree in Business Administration, Law, Secretary, Accounting, Personal Assitant, Engineering, Corporate Administration, or equivalent.
- At least 1-3 years of working experience in company secretarial or related field.
- Familiarity with the Companies Act 2016 and Labuan Companies Act 1990 is encouraged to apply. Training is provided.
- Strong command of both English and Mandarin (spoken and written) is compulsory.
- Good organizational skills, attention to detail, and ability to work independently under supervision.

Pay: RM3,200.00 - RM5,500.00 per month

**Benefits**:

- Opportunities for promotion
- Professional development

Work Location: In person

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