Administrative Secretary

2 weeks ago

Ipoh, Malaysia City Motors Group Full time

**Job Overview**:
To be successful as a secretary, you must be able to multitask. A good secretary has excellent interpersonal skills as well as administrative experience.

**Job Descriptions**:

- Reporting to Group Business Development and performing administration and secretarial duties.
- Processing, typing, editing, and formatting reports and documents.
- Filing documents, as well as entering data and maintaining databases.
- Liaising with internal departments and communicating with the public.
- Working hand in hand with the property & marketing team as well as social media for the group.
- Arranging and scheduling appointments, meetings, and events.
- Monitoring office supplies and ordering replacements for the dept.
- Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
- Preparing facilities and arranging refreshments for events, if required.
- Observing the best business practices and etiquette.
- Any other duties that assign by immediate superior.

**Requirements**:

- Diploma,Degree or formal qualification in office administration, secretarial work, or related training.
- 1-2 years of experience as an Administrative Secretary would be advantageous.
- Advanced proficiency in managing documents, plan, spreadsheets, and databases.
- Ability to liaise internally and externally on administrative matters.
- Exceptional filing, recordkeeping, and organizational skills.
- Working knowledge of printers, copiers, scanners, and fax machines.
- Proficiency in appointment scheduling and call forwarding systems.
- Excellent written and verbal communication skills in English and Bahasa Malaysia.
- Exceptional interpersonal skills.
- Ability to work independently.
- **Mandarin is a MUST**

**Job Types**: Full-time, Permanent

Pay: RM2,800.00 - RM4,500.00 per month

**Benefits**:

- Maternity leave
- Opportunities for promotion

Schedule:

- Day shift

Supplemental Pay:

- Yearly bonus

**Experience**:

- Secreterial & Administrative: 2 years (preferred)

**Language**:

- Bahasa (preferred)
- Mandarin (required)

Application Deadline: 02/28/2025
Expected Start Date: 03/10/2025

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