Administrative & Project Support Executive

11 hours ago

Kota Kemuning, Malaysia MIT ACADEMY SDN BHD Full time

To support efficient office operations while providing administrative and coordination support for proposals, tenders, projects, and operational activities. This role ensures smooth execution of administrative, project, and day-to-day operational functions across departments.

**Key Responsibilities: Office Administration**:

- Manage and coordinate daily office administrative tasks.
- Maintain organized and up-to-date filing systems for records and correspondence.
- Monitor and maintain office supplies, equipment, and service contracts.
- Schedule meetings, manage calendars, and arrange logistics for appointments and events.
- Assist with travel arrangements and hotel bookings for team members.
- Support HR and finance functions with document processing and filing.
- Ensure a professional and orderly office environment and reception.

**Proposal, Tender & Project Support**:

- Assist in drafting, formatting, and assembling documents for proposals and tender submissions.
- Liaise with internal departments to compile required data, certificates, and supporting materials.
- Maintain and update tender databases and monitor submission deadlines.
- Support project documentation including reports, tracking sheets, and meeting minutes.
- Help coordinate internal resources and timelines for project tasks.
- Communicate with external consultants, vendors, and clients as required.

**Operations Support**:

- Assist the operations team in daily coordination and tracking of work progress.
- Prepare and update operational reports, logs, and records.
- Help monitor project deliverables, timelines, and operational milestones.
- Coordinate internal resources and logistics for ongoing operations or field activities.
- Follow up on work orders, vendor assignments, and supply chain support.
- Assist with incident reports, site documentation, and compliance tracking.
- Support in coordinating equipment, workforce deployment, and material deliveries (if applicable).
- Contribute to process improvements and ensure alignment with operational SOPs.

**Requirements**:

- **Education**: Diploma or Bachelor's degree in Business Administration, Operations Management, or related field.
- **Experience**: 1-3 years of relevant experience in administration, operations, or project support.
- **Skills**:

- Strong administrative, coordination, and multitasking skills.
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Familiarity with project or operational tracking tools is an advantage.
- Good communication and interpersonal skills.
- High attention to detail, accuracy, and confidentiality.

**Job Type**: Permanent

Work Location: In person

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