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Project Administrative Executive

2 weeks ago

Shah Alam, Malaysia Kian Full time

**Responsibilities**:

- Prepare, update and format project-related documents, including BOQs, cost breakdowns, and work schedules.
- Issue Purchase Orders (PO) and Proforma Invoices (PIs) based on approved scopes and quotations.
- Assist in preparing regular **Project Progress Reports**, consolidating updates from site teams and departments.
- Develop PowerPoint presentations and project briefings for internal and client meetings.
- Maintain well-organized records of all project documentation and correspondence.
- Track approval timelines, submission schedules and key project milestones.
- Liaise with design, procurement, accounts and site teams to support project coordination.
- Act as a point of contact for project admin matters when the General Manager is travelling.

**Job Requirements**
- Diploma or Degree in Business Administration, Project Management, Construction Management, or a related field.
- Minimum 2-3 years of experience in project administration, coordination, or similar roles, preferably within interior fit-out, construction, or manufacturing industries.
- Proficient in Microsoft Office Suite (especially Excel, Word, and PowerPoint).
- Familiarity with preparing and formatting BOQs, cost breakdowns, and project documentation is an added advantage.
- Strong communication and follow-up skills
- Able to handle sensitive information professionally and confidentially.

Pay: RM3,500.00 - RM4,000.00 per month

**Benefits**:

- Free parking
- Health insurance
- Maternity leave
- Opportunities for promotion
- Professional development

Schedule:

- Day shift

Ability to commute/relocate:

- Shah Alam (Petaling): Reliably commute or planning to relocate before starting work (required)

**Experience**:

- documentation: 3 years (preferred)
- project progress reports: 3 years (preferred)

Work Location: In person