Procurement Executive

**Purpose of the Role**
You will be a key member of the SILC Factory Operations team reporting directly to the Procurement Manager. You will be responsible for all procurement activities, primarily in charge at CAPEX activities. You will work closely across all teams within the plant operations and corporate functions.

**Key Accountabilities & Responsibilities**

1) Procurement Planning:

- Collaborate with CAPEX project managers to understand the project scope, timelines, and required materials.
- Develop procurement strategies and plans to ensure timely availability of project materials.
- Conduct market research to identify potential suppliers and maintain a supplier database.

2) Supplier Management:

- Identify and evaluate potential suppliers based on quality, cost, and delivery capabilities.
- Negotiate favorable terms and conditions with suppliers, including pricing, payment terms, and service level agreements.
- Build and maintain strong relationships with suppliers to ensure timely and reliable delivery of materials.
- To keep the Approved Vendor List updated

3) Purchase Order Processing:

- Prepare purchase orders based on project requirements and approved supplier agreements.
- Review and verify purchase requisitions for accuracy and completeness.
- Coordinate with internal stakeholders to obtain necessary approvals for purchase orders.

4) Contract Management:

- Ensure compliance with contractual terms and conditions, including quality standards, delivery schedules, and warranty provisions.
- Monitor supplier performance and address any issues or disputes that may arise.
- Collaborate with legal and contract management teams to resolve contractual matters.

5) Inventory Management:

- Monitor inventory levels of project materials and ensure availability as per project requirements.
- Coordinate with warehouse and logistics teams to facilitate the receipt, inspection, and storage of materials.
- Implement inventory control measures to minimize excess stock and optimize inventory turnover.

6) Budget and Cost Control:

- Work closely with project managers to establish and track project budgets for procurement activities.
- Identify cost-saving opportunities through effective negotiation, supplier consolidation, or alternative sourcing strategies.
- Monitor and report on project procurement expenditures to ensure adherence to budgetary constraints.

7) Request for Proposals (RFPs) and Bidding:

- Prepare and issue RFPs and evaluate bids and proposals.
- Conduct cost and quality analysis, negotiate pricing and terms, and select the most suitable suppliers or vendors.

**Requirements & Person Specifications**
- Possess certificate/diploma/degree in Engineering (Electrical/ Mechanical/ Construction) or relevant field/ experience.
- Proven at least 3 years’ experience in procurement or purchasing (Experience in construction/M&E industry will be an added advantage)
- Strong negotiation and vendor management skills.
- Problem investigation & problem solving capabilities.
- Proficiency in using procurement software and tools.
- Knowledge of project management principles and practices.
- Familiarity with relevant industry regulations and compliance standards.
- Good coordination and communication skills

**Job Types**: Full-time, Permanent

**Salary**: RM4,500.00 - RM5,000.00 per month

**Benefits**:

- Flexible schedule
- Health insurance
- Opportunities for promotion
- Professional development

Schedule:

- Day shift
- Monday to Friday

Supplemental pay types:

- Performance bonus

Ability to commute/relocate:

- Johor Bahru: Reliably commute or planning to relocate before starting work (required)