Admin Executive

1 week ago

Wangsa Maju, Malaysia Dr Nik & Associates Sdn Bhd Full time

**Administrative Executive Duties and Responsibilities**
- Assume the role as the primary point of contact between the executives and internal/external clients
- Maintain a daily electronic journal, arrange meetings and appointments and provide reminders as needed ; maintain a master corporate calendar of all conferences, all-hands events, holidays, and vacations
- Handle requests, feedback, and queries quickly and professionally
- Arrange executive travel, hotel and dining arrangements as needed
- Take dictation and meeting minutes, accurately enter notes and distribute
- Monitor office supply levels; reorder when appropriate
- Maintain strong relationships with vendors and keep price data in order to get the best pricing on supplies and services
- Produce professional-quality reports, presentations and briefs
- Prepare tender documentation
- Develop and carry out an efficient documentation and filing system for both paper and electronic records including quality control
- Delegate tasks as appropriate to other members of the team

**Administrative Executive Requirements and Qualifications**
- Minimum 2 years’ experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position
- Bachelor Degree / Diploma in Business Administration/Secretarial/Office Administration etc
- Full knowledge of office management systems and procedures
- Basic bookkeeping and math skills
- Proficiency in English
- Exemplary planning and time management skills
- Ability to stay calm and on-task in high-stress situations
- Current in today's office technology, and computer software including MS Office
- Ability to multitask and prioritize daily workload
- High level verbal and written communications skills
- Discretion with personal and confidential information

**Salary**: RM2,500.00 - RM3,200.00 per month

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Wangsa Maju: Reliably commute or planning to relocate before starting work (required)

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