Junior Executive- Admin
2 weeks ago
**KEY RESPONSIBILITIES AND ACCOUNTABILITIES**
- **OFFICE MANAGEMENT**:
- Common Item Request Management
- Office Stationeries: to manage and control orders/usage
- Pantry items: to managed, purchase and distribute accordingly
- Flight & hotel booking for company
- Premium gift: to assist getting the quotations, samples, designs
- Merchandise: to gather info from clients on the requirement
- **Fleet Management**:
- Company's card/Pool car: Managing, monitoring ensuring maintenance as schedule, the servicing, r/tax & insurance, tyres etc
- **Office Maintenance**:
- Cleanliness: working area, café, toilet etc. To ensure all
- **Asset Management Listing**:
- Inventory Management: Ensuring the info updated (workstation requirement i.e phone, tray, pedestal, stationeries, etc)
- Asset tagging: Prepare checklist and tag accordingly
- **Mailing Activities**:
- Responsible for dispatch activities
- In-charge of distributing correspondence (internal)
- **Reception Counter/Front Office Common duties: -**:
- answering incoming calls, attending to visitor inquiries, directing visitors to appropriate contacts, arranging meeting rooms, attending guests to meet with company staff & Mgmt (VIPs)
- **Printers and Scanners**:
- Handle all printer and scanners
- Report to supplier if having any problem.
- Provide monthly meter reading to supplier.
- **Program Coordination and Management**:
- Responsible for assisting internal events of the company (birthday bash, bowling tournament, town hall meeting, etc.)
- **Handle ad hoc task given by Superior**
**SKILLS PROFILE**
- Good communication skills
- Work independently
- Good Team work
- Problem solving
**QUALIFICATION, SKILLS & KNOWLEDGE**
**EDUCATION AND CERTIFICATION**:
**REQUIRED KNOWLEDGE**:
- MS Office: MS Word, MS Excel
- Required language (s); Bahasa Malaysia, English (basic)
- At least 1 year working experience in same field.
- Able to work independently
- Pleasant personality with good communication skills
- Highly organized with an ability to do multi task
- Thrive in a high pressure, deadline-oriented environment
- Willing to learn new technologies and operating environments
Pay: From RM2,400.00 per month
**Benefits**:
- Additional leave
- Health insurance
- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development
Schedule:
- Day shift
- Monday to Friday
Ability to commute/relocate:
- Melaka: Reliably commute or planning to relocate before starting work (preferred)
**Education**:
- Diploma/Advanced Diploma (preferred)
**Experience**:
- Administrative: 1 year (preferred)
**Language**:
- English (preferred)
- Malay (preferred)
License/Certification:
- D & B2 (preferred)
Willingness to travel:
- 100% (preferred)
Expected Start Date: 02/01/2025
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