Admin Operation

24 hours ago

Teluk Panglima Garang, Malaysia Gaia Plas Berhad Full time

**JOB SCOPE**:
**1. Issuing Sticker Labels for Finished Goods**
- Ensure that all finished goods are correctly labelled with accurate information, including product details, batch numbers, and expiration dates, in compliance with company and regulatory standards.
- Coordinate with the quality control team to verify that labels reflect the correct specifications before products are released for storage or shipment.

**2. Monitoring Cycle Time of Machines**
- Track and monitor machine cycle times to ensure production efficiency and adherence to scheduled output targets.
- Analyse deviations from expected cycle times and collaborate with maintenance and engineering teams to troubleshoot issues and implement improvements.

**3.Monitoring Stocks and Delivery**
- Oversee inventory levels of raw materials, semi-finished, and finished goods to ensure there is no stock-out or overstocking.
- Coordinate with the logistics team to ensure timely deliveries of raw materials and dispatches of finished goods according to the production plan.

**4. Updating Daily Stock Sheet**
- Maintain and update daily stock sheets with real-time data on inventory usage, production output, and material consumption.
- Ensure accurate recording of stock movements, including receipts, withdrawals, and adjustments, to maintain clear inventory records.

**5. Monitoring Machine Downtime**
- Track machine downtime, documenting reasons for any stoppages (e.g., breakdowns, maintenance, or setup changes).
- Work with the technical team to minimize downtime, implement corrective actions, and ensure mínimal impact on overall production efficiency.

**6. Checking and Compiling Completed Purchase Orders**
- Review and verify completed purchase orders to ensure accuracy in quantity, delivery dates, and specifications of materials or equipment required for production.
- Compile and process purchase orders in a timely manner, ensuring that necessary materials are available to meet production demands without delays.

**Skills & Competencies Required**:
**Administrative Skills** - Managing office supplies, scheduling, record-keeping
**Communication Skills** - Clear written and verbal communication
**Computer Skills** - Proficiency in MS Office (Word, Excel, Outlook)
**Organizational Skills** - Ability to multitask and manage time efficiently
**Problem-Solving** - Handling office issues and finding solutions quickly
**Attention to Detail** - Accuracy in data entry and document management
**Interpersonal Skills** - Ability to work with colleagues, clients, and vendors

**Qualification**:

- At least SPM (pass)
- Diploma / Bachelor's degree in business administration or a related field (preferred)
- Minimum of 2 years of experience in a production or manufacturing role
- Proficient in reading and speaking both written and spoken English/Bahasa Malaysia.

**Job Type**: Permanent

Pay: RM1,700.00 - RM2,000.00 per month

**Benefits**:

- Additional leave
- Free parking
- Maternity leave
- Meal allowance
- Opportunities for promotion

Schedule:

- Day shift
- Monday to Friday

Supplemental Pay:

- Overtime pay

Application Question(s):

- Are you good at Microsoft Office ?

**Experience**:

- Administrative: 1 year (preferred)

Work Location: In person

Expected Start Date: 03/10/2025

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