Assistant I
3 days ago
**Date**:27 Jan 2025
**Location**: Shah Alam, 10, MY, 40150
**Company**:idsMED
- Resonsible for incoming and outgoing calls including taking messages.- Responsible to mend the reception area.- Ensure all messages taken passed to and received by the employees or departments.- Receives all incoming parcels/mails at the reception counter and distribute to the respective departments or person.- Records on all consignment note for outgoing courier services.- Attending to walk ins and refer them to the relevant departments or person.- Assist in company events/program whenever required.- Manage procurement of office supplies, equipment, uniforms and oversee inventory tracking- To assist staff and customer in flight travel arrangement and hotel booking- To coordinate with travelling agencies on travelling details on bookings and invoices- To prepare and organize company sponsorship/CME and events- Ensure all meeting rooms facilities are clean, tidy and ready for use at all time- Responsible for ordering and printing of office stationaries ie business cards, letterhead and envelopes- Monitoring licenses’ renewal for fire extinguishers- Back-up reception duties when scheduled or as and when required- Responsible for handling general affairs and office management, e.g. photocopy machine, printer, telephony, air conditioners, pantry, snacks.- Support and coordinate employee events and activities including Townhall, AAA, Year End Partyetc- Support festive decorations in the office- Responsible for daily general admin operation and general affairs in the office, office and facilities maintenance and other office support activities- Support and oversee all the contracted General Affairs service providers (cleaners, security, gardener, A/C vendorsetc)- To perform any other ad-hoc tasks when assigned
- Resonsible for incoming and outgoing calls including taking messages.- Responsible to mend the reception area.- Ensure all messages taken passed to and received by the employees or departments.- Receives all incoming parcels/mails at the reception counter and distribute to the respective departments or person.- Records on all consignment note for outgoing courier services.- Attending to walk ins and refer them to the relevant departments or person.- Assist in company events/program whenever required.- Manage procurement of office supplies, equipment, uniforms and oversee inventory tracking- To assist staff and customer in flight travel arrangement and hotel booking- To coordinate with travelling agencies on travelling details on bookings and invoices- To prepare and organize company sponsorship/CME and events- Ensure all meeting rooms facilities are clean, tidy and ready for use at all time- Responsible for ordering and printing of office stationaries ie business cards, letterhead and envelopes- Monitoring licenses’ renewal for fire extinguishers- Back-up reception duties when scheduled or as and when required- Responsible for handling general affairs and office management, e.g. photocopy machine, printer, telephony, air conditioners, pantry, snacks.- Support and coordinate employee events and activities including Townhall, AAA, Year End Partyetc- Support festive decorations in the office- Responsible for daily general admin operation and general affairs in the office, office and facilities maintenance and other office support activities- Support and oversee all the contracted General Affairs service providers (cleaners, security, gardener, A/C vendorsetc)- To perform any other ad-hoc tasks when assigned
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