Operations Admin Manager

2 weeks ago

Nusajaya, Malaysia Fit Start Sdn Bhd Full time

**If you'd like to play a part in our meaningful mission to improve the lives of individuals with disabilities, we would love to meet you.**
- **Rehabilitation Equipment Supplier**:

- **Location: Iskandar Puteri, Johor**:

- **Internal communication in English**

The Office Admin role at our rehabilitation equipment supplier startup offers an opportunity to contribute significantly to our mission of helping individuals with disabilities access top-quality equipment. Our company is a reputable distributor of European rehab equipment in Asia, working closely with clinicians and therapists to ensure effective prescriptions. The company also has an office in Singapore.

As our Office Administrator, you will coordinate essential office activities, handle vital administrative tasks and supervise other administrative functions to maintain efficient operations.

**Key responsibilities**:

- **Executive Support**:

- Provide high-level administrative support to executives, including scheduling meetings, managing calendars, and handling correspondence.
- Assist in the planning and execution of executive travel arrangements and events.
- Collect data from various sources to provide actionable insights for executive decision-making.
- Handle personal tasks for executives, such as making appointments or managing specific requests.
- **Office Management**:

- Oversee day-to-day office operations, including managing office supplies, equipment, and facilities maintenance.
- Serve as the primary point of contact for internal and external stakeholders, addressing inquiries and resolving issues as they arise.
- Coordinate with all departments to organize company meetings, and other events.
- Collaborate with all departments to facilitate effective communication and workflow.
- Ability to effectively source and manage contractors at competitive rates, ensuring alignment with the company’s budget.
- **Record Keeping**:

- Maintain accurate and up-to-date records, files, and databases, such as purchase orders and invoices.
- Ensure confidentiality and security of sensitive information.
- **Administrative Support**:

- Assist with onboarding new employees and coordinating training sessions.
- Run errands as needed, including but not limited to picking up supplies, delivering documents, and managing other day-to-day tasks outside the office.

**Qualifications**:

- **Educational qualification**: Diploma/Bachelor’s degree in any field preferred.
- **Ability to commute**: Own a valid driving license and have access to a reliable vehicle.
- **Learning and initiative**: Proven ability to manage multiple priorities and work independently.
- **Management skills**: Excellent organizational, time-management, and problem-solving skills.
- **Communication skills**: Strong written and verbal communication skills.
- **Confidentiality**: High level of discretion and confidentiality.

**Working hours**:
9.00 am to 5.30 pm, Monday to Friday

**Language**:
English

**Job Types**: Full-time, Permanent

Pay: RM2,500.00 - RM3,000.00 per month

**Benefits**:

- Free parking
- Professional development

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Iskandar Puteri: Reliably commute or planning to relocate before starting work (preferred)

**Language**:

- English (preferred)

License/Certification:

- driving license (required)

Willingness to travel:

- 50% (preferred)

  • Operations Admin

    1 week ago

    Nusajaya, Malaysia Agensi Pekerjaan Synergy Staffing Full time

    **COMPANYY**: Schenker Logistics (Malaysia) Sdn Bhd **LOCATION**: Lot 28 (PTD 5737), Jalan SILC ¼, Kawasan Perindustrian SILC, Iskandar Puteri, 79200 Johor **POSITION** : Operation Admin **WORKING HOURS**: Monday - Friday (Office Hours) **QUALIFICATION**: - Minimum Diploma in related field **OR** 1-2 years experience in Logistics / Admin - Experience...

  • Admin

    2 weeks ago

    Nusajaya, Malaysia CRAZZ Group Full time

    **Position**: Admin **Location**: Iskandar Puteri, Johor **Workdays**: 5 days/week **Job summary**: Lead the company’s digital transformation journey; including automation and change management. **Responsibilities**: - Manage day-to-day office operations and ensure smooth functioning - Maintain filing systems—both physical and digital—for easy...

  • Office Admin

    1 day ago

    Nusajaya, Johor, Malaysia ownzon management Full time

    We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.About the role We have an exciting full-time opportunity for an experienced Office Admin to join our team at ownzon management' in Iskandar Puteri Johor. As our Office Admin, you will play a crucial role in ensuring the smooth running of our real...

  • Admin

    1 week ago

    Nusajaya, Malaysia Haywood Medini Care Center Sdn. Bhd. Full time

    The Sales Admin supports the sales and marketing team by handling administrative tasks, maintaining client records, coordinating inquiries and appointments, and ensuring smooth communication between prospects, residents, and the operational team. This role plays a key part in enhancing customer experience and helping drive occupancy in the nursing...

  • Sales Admin

    3 days ago

    Nusajaya, Johor, Malaysia CPT TRAINING DEVELOPMENT SDN. BHD. Full time 30,000 - 40,000 per year

    Job DescriptionWe are looking for a proactive and detail-oriented Sales Admin to join our training company in Eco Botanic. You will be responsible for supporting sales activities, handling customer data, and ensuring smooth coordination between clients and internal teams. This role is ideal for someone who is organised, bilingual, and eager to grow within...

  • Business Operations Executive

    3 days ago

    Nusajaya, Malaysia ULTRASMART GLOBAL TECH SDN. BHD. Full time

    UltraSmart® is a fast-growing smart home solutions company expanding into multiple high-growth verticals (smart home AI products, Homixe retail rollout & emerging tech projects). We are looking for an Business Operations Executive who will work directly with the Founder & Managing Director to support daily operational flow, coordination and light personal...

  • Business Operations Executive

    3 days ago

    Nusajaya, Johor, Malaysia ULTRASMART GLOBAL TECH SDN. BHD. Full time 36,000 - 48,000 per year

    UltraSmart is a fast-growing smart home solutions company expanding into multiple high-growth verticals (smart home AI products, Homixe retail rollout & emerging tech projects). We are looking for an Business Operations Executive who will work directly with the Founder & Managing Director to support daily operational flow, coordination and light personal...

  • Admin Executive

    3 days ago

    Nusajaya, Johor, Malaysia Confianza IT Solutions Full time 24,000 - 42,000 per year

    Job Summary:The Admin Executive is responsible for providing comprehensive administrative and operational support to ensure smooth day-to-day business operations. The role involves handling documentation, issuing quotations and invoices, coordinating product sourcing, maintaining records, and assisting with basic accounting tasks including data entry for...

  • Operations Manager

    1 week ago

    Nusajaya, Malaysia M Stud Industries Sdn Bhd Full time

    **Job Descriptions**: - Oversee day-to-day operational activities to ensure achievements of KPIs. - Handle customer’s inquiries and operation schedule to ensure all deadlines are met. - Plan, implement and deliver projects in accordance with approved plans/drawings, contract specifications and/or regulations from contract signing to product delivery. -...

  • Operation Assistant Admin

    2 weeks ago

    Nusajaya, Malaysia D LAKSA MANUFACTURING (M) SDN BHD Full time

    Perform hands-on operations outlets process and handle the administrative responsibilities to ensure restaurant/outlet service standards are upheld. - Prepare and analysis management reports; special on restaurant/outlets daily operation. - To ensure that all outlets adhere to local regulations concerning health, safety, or other compliance requirements, as...